Overview
Executive Administrative Assistant Jobs in Cupertino, CA at Vital Chemicals USA LLC
Full Job Description
Job description
Executive Administrative Assistant
As an Executive Administrative Assistant Accountant at Vital Materials, you will play a pivotal role in supporting our executives and contributing to the smooth operation of our finance and administration functions. Your fluency in Mandarin Chinese will be an asset as we expand our reach into international markets.
Responsibilities:
Executive Support:
Provide high-level administrative support to the executive team, prepare and edit correspondence, reports, and presentations.
Project Management:
Lead and coordinate various projects, ensuring they are executed effectively and on schedule.
Develop project plans, timelines, and budgets, and track progress.
Collaborate with cross-functional teams to achieve project objectives.
Identify potential issues and proactively implement solutions to keep projects on track.
Data Management:
Maintain and organize important data, documents, and files.
Perform data analysis, research, and gather information to support decision-making.
Create and manage databases, spreadsheets, and other tools for tracking project metrics and executive tasks.
Accounting:
Assist with various accounting tasks, including accounts payable, accounts receivable, and general ledger entries.
Prepare financial reports, statements, and budgets.
Collaborate with the finance team to ensure accurate and timely financial transactions.
Extensive experience and a deep understanding of monthly close processes, reporting, and analysis tasks, ensuring accurate reporting and rigorous controls.
Mandarin Language Skills – preferred – not required
Act as a liaison between the company and Mandarin-speaking clients or partners.
Translate documents and communications from Mandarin to English and vice versa.
Assist with communication and correspondence in Mandarin as needed.
Education and Experience:
Possess an MBA in Business Administration with a focus on Accounting.
Previous experience in administrative support and accounting roles is preferred.
Communication:
Maintain clear and effective communication with colleagues, clients, and stakeholders.
Provide support for language-related tasks, ensuring accurate and professional communication in both Mandarin and English.
Qualifications:
Fluency in Mandarin Chinese (read/write/speak) is essential.
10+ Years of Experience
MBA in Business Administration with a focus on Accounting or a related field.
Medical Imaging Industry highly recommended
Strong organizational and time management skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent attention to detail and accuracy.
Ability to work independently and as part of a team.
Prior experience in the medical image industry is a plus.
Job Type: Full-time
Salary: $90,000.00 – $120,000.00
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
Monday to Friday
Work Location: In person
Title: Executive Administrative Assistant
Company: Vital Chemicals USA LLC
Location: Cupertino, CA
Category:
