Overview
Executive Administrative Assistant Jobs in Indianapolis, IN at Discovering Broadway Inc.
Full Job Description
Job Description
Discovering Broadway Inc., an arts organization based in Indianapolis, is seeking a reliable, trustworthy, collaborative, self-motivated individual to join the organization as the Executive Assistant. The ideal candidate is organized, efficient, thorough, and, above all, a problem solver. Candidates should be teachable, eager to learn, and flexible as Discovering Broadway Inc. is a startup non-profit that serves ever-changing needs of artists and Central Indiana. Candidates must be trustworthy of information regarding high-profile new musicals and intellectual property.
Ideal Candidate
The ideal candidate is deeply connected with our mission to rethinking new musical’s “road to Broadway.” We are seeking a candidate who is passionate about their community, ambitious new endeavors in the arts and culture sector, and desires to make a long-term impact for Indiana. It is important that the candidate values hospitality, is eager to help others, and believes in creating a safe creative environment for artists and audiences that does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or veteran status.
RESPONSIBILITIES
Grant Management
– Identify grant opportunities in Central Indiana for classes, concerts, and writers retreats.
– Explore grants in New York City for the New York Bridge Program.
– Develop and maintain a comprehensive grant calendar to track application deadlines annually.
– Include due dates, focus areas, past donation requests, contacts, etc.
– Prepare and submit grant proposals, both narrative and financial.
– Coordinate with relevant teams to gather necessary information for grant applications.
– Ensure compliance with grant guidelines and deadlines.
– Ensure timely tracking and filing of follow-up reports.
– Verify recognition in DB marketing/communication materials is correct per the agreement.
– Update and monitor all program participant information and budgets relating to grants.
Individual Donors / Stewardship
– Contribute to the development and supervision of an impactful donor stewardship program.
– Facilitate timely communication with donors.
– Visit the mailbox each week to collect all mail received.
– Deposit all donations made via check at National Bank of Indianapolis.
– Update and maintain the donor database tracking each individuals’ financial contributions.
– Confirm contribution details through personalized letters.
– Track and ensure progress on the annual development plan.
– Maintain a donor spreadsheet listing all current information.
– Research and identify potential donor prospects.
Communications
– Assist in developing and maintaining good vendor relations with various service providers.
– Collect and manage all W-9 forms from each new vendor or service provider.
– Create and distribute monthly e-newsletters as well as direct mailings, donation receipt letters, end-of-year letters, and holiday letters.
– Track and update alumni projects.
– Manage, post, and generate content including graphics and event summary videos for social media accounts (Facebook, LinkedIn, Instagram, TikTok).
– Assist with media relations efforts, including writing press releases, maintaining media lists, pitching stories, responding to inquiries, and coordinating interviews.
– Manage updates to the organiz…
Title: Executive Administrative Assistant
Company: Discovering Broadway Inc.
Location: Indianapolis, IN
Category:
