Overview
Executive Administrative Assistant Jobs in Dallas-Fort Worth Metroplex at The Pickle Juice Company
Title: Executive Administrative Assistant
Company: The Pickle Juice Company
Location: Dallas-Fort Worth Metroplex
Executive Administrative Assistant
We are seeking a highly organized, professional, and experienced Executive Administrative Assistant to support our CEO, CFO, VP of Operations, and VP of Marketing. This role will have responsibility managing high-level executive demands, while also overseeing general office operations, provide product/services information to customers and resolve any emerging problems that our customer accounts might face.
They will undertake administrative tasks and keep up to date, detailed MS Office documents of existing business between all departments, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be very organized, competent in prioritizing and working with little supervision. Computer and MS Office proficiency is imperative.
The Executive Administrative Assistant ensures smooth running between the different departments within the company and contributes in driving sustainable growth.
Key Responsibilities:
Provide high-level administrative support to the CEO, CFO, VP of Ops, and VP of Marketing
Handle phone calls and correspondence (e-mail, letters, packages etc.)
Manage complex calendars, coordinate meetings, prepare agendas, and take meeting notes
Arrange domestic and international travel, accommodations, and itineraries
Oversee day-to-day office operations to ensure a clean, professional, and efficient work environment
Serve as the point of contact for facility-related vendors and services
Manage office supplies, equipment, and inventory
Coordinate company-wide communications and internal events
Proactively identify opportunities to improve workflows and solve logistical issues before they arise
Support project coordination and cross-functional communication
Maintain professionalism and a service-oriented mindset in all interactions
Qualifications:
Excellent written and verbal communication skills
Strong proficiency in Microsoft Office Suite and calendar management tools
Familiarity with CRM systems and practices
Familiarity with office management procedures and customer service principles
Personal Attributes:
High level of integrity, discretion, and professionalism
Ability to manage multiple priorities and respond quickly to changing needs
Calm, reliable, and grounded under pressure
Exceptional organizational skills and attention to detail
Service-oriented with a “no job too small” attitude
Proactive, resourceful, and anticipates needs before they arise
Professional demeanor familiar with working in a corporate culture
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
401k
Schedule:
Monday to Friday
Experience:
3 years of Executive Administrative experience supporting multiple senior leaders
Work Location:
In person (Mesquite, TX)
