Overview
Executive Administrative Assistant Jobs in Warrenville, IL at Fresh Thyme Market
Job Position: Secretary II
Job Location: NAVSTA Norfolk, VA (HSC-2)
Summary:
Shall provide administrative support for Commander Naval Airforce Atlantic
Task Requirements:
Perform Administrative duties such as answering telephones, greeting visitors to the office and department, operating office equipment and answering questions regarding office procedures and policies.
Maintain office files including administering receipt, distribution processing, control and distribution of all incoming and outgoing correspondence, proper filing procedures, ensuring accurate and up-to-date files, proper record disposal, and updating/maintaining a tickler file for timely submission of recurring reports.
Maintain and update command publications, notices, instructions, and directives periodically.
Draft and review correspondence for completeness, grammatical and procedural correctness in accordance with Navy policies and command standards.
Review and maintain documents for completeness prior to entering a tracking system while ensuring established guidelines are met.
Draft and review fitness reports/evaluations, award recommendations, and briefings.
Maintain the Excel spreadsheet to ensure alignment of events and names with daily flight schedules.
Manage the organization and processing of paperwork for pilot training classes, ensuring all documentation is complete and accurate.
Utilize SHARP database, NAVFLIRs, and other resources to precisely track command flight hours and generate detailed reports for analysis
Performs other job-related duties as assigned by the Assistant Site Manager and Site Manager.
Qualifications:
Must have a SECRET Clearance
Proficient in using Microsoft Office applications (i.e., Word, Excel, PowerPoint, and Outlook)
Proficient understanding of access control and authorization for badge issuance
Knowledge of Navy correspondence and records management procedures and Navy organizational structure/relationships is preferred however knowledge of correspondence and record management procedures used by Department of Defense (DoD) components other than the U.S. Navy are acceptable.
Proficient understanding of access control and authorization for badge issuance
Strong attention to details and organization skills
Excellent written and verbal communication skills
Ability to work well under pressure.
Ability to maintain effective working relationships, professional demeanor, and attitude.
Must be dependable.
Strong time management skills
Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
Work Environment/Physical Requirements:
May be required to work in areas in or near a hangar/ flight line/Naval vessel that may be noisy at times. May be exposed to moderate discomforts, such as heat, cold and wind. May be required to wear personal protective equipment when in or passing thru a hazardous area.
Office environment
Ability to sit for long periods of time.
Ability to perform repetitive monition (keyboarding)
Hangar and flight line (potential work in this environment is very minimal).
Position type: Full Time/Non-Exempt
Hours to Work: Monday through Friday, eight (8) hours per day. Evenings or weekends may be required as job duties demand. Hours are subject based on the needs of the command.
Base Rate: $21.51 per hour
Benefits: Health, Life, LTD, 401K, FSA, Sick Leave, and Vacation
Education: High School Diploma or equivalent
Requirement: Must be US Citizen
Clearance Level: Shall possess and maintain Secret Level Security Clearance
Job Category: Secretary II
Job Type: Full Time
Job Location: NAVSTA Norfolk VA (HSC-2)
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Title: Executive Administrative Assistant
Company: Fresh Thyme Market
Location: Warrenville, IL
