Overview
Executive Administrative Assistant Jobs in Rapid City, SD at Habitat for Humanity ReStore (Black Hill Area Habitat for Humanity)
Full Job Description
Black Hills Area Habitat for Humanity
Position Title: Executive Admin Assistant
Location: Rapid City, SD USA
Reports To: Executive Director; Integrator/Chief of Staff
Cooperates closely with: ReStore Manager, Homeowner Services Manager, Finance/HR
Manager, and Resource Development Manager
Description of Organization:
Black Hills Area Habitat for Humanity (BHAHFH) is a non-profit housing ministry that seeks to put God’s love into action by bringing people together to build homes, communities and hope. We partner with families to build and repair decent, affordable housing. Black Hills Area Habitat for Humanity is working to create a team of individuals with high ethical standards who work diligently and enjoy turning challenges into opportunities. Grounded by our faith in Christ, we serve others and place mission above self.
Job Type: Full-time/Non-exempt
Position Summary:
Reporting to the Integrator/Chief of Staff, provides executive level administrative support to Executive director, Integrator/Chief of Staff, and department managers as required. This position is responsible for overseeing the administrative and compliance functions of Black Hills Area Habitat for Humanity with adherence to local, state, and federal guidelines.
ESSENTIAL DUTIES & RESPONSIBILITIES
Administration, office management:
Implement procedural or policy changes approved by Chief of Staff or Board of
Directors, including filing and maintenance of procedures and policies
o Ensure proper completion of Quality Assurance paperwork each year
Supervises volunteer and office staff and overall volunteer coordination
o Directly oversee office volunteers, ensuring each volunteer is engaged in a
meaningful and fulfilling position
Effectively and efficiently process incoming and outgoing correspondence (mail, e-mails)
Makes travel arrangements and bookings, prepares expense reports as needed
Courteously manages phone calls, walk-ins, and ensures office coverage
Keeps the office calendar updated
Proactively ensures logistics and refreshments are in place for management meetings
and other meetings as needed
Assists in events and meetings execution as needed. Duties might include drafting
meeting agendas and tracking KPIs
Manages cleaning crew and operational issues ensuring a safe, clean working
environment for staff and volunteers
Supports Board of Director meetings
Support to office and department management:
Resource Development
o Working with others, ensures consistent social media interaction
o Produces monthly email blasts
o Designing signs, posters, marketing material, enlisting support from other staff
o Experienced with professional design software such as Adobe InDesign,
PhotoShop, Canva, and others
o Helps with videography/photography when needed
o Manages activities surrounding World Habitat Day
o Manages small grant portfolio and ensures accurate and timely execution and
reporting
Finance/HR
o Assists with HR recruitment and onboarding
o Procurement – ensures the office runs smoothly and has what it needs for
success
o Provides support for all OSHA and safety compliance requirements
Homeowner Services
o Assists with application packets and occasional attendance at informational
meetings and posting appropriate information online
ReStores
o Assist ReStores with monthly promotions
Other duties as assig…
Title: Executive Administrative Assistant
Company: Habitat for Humanity ReStore (Black Hill Area Habitat for Humanity)
Location: Rapid City, SD
Category:
