Overview
Executive Administrative Assistant Jobs in Hebron, Kentucky, USA at BlueStar US
Location: Hebron
Blue Star is a leading global solutions-based distributor of Point-of-Sale, Bar-coding, data collection, radio frequency identification (RFID), and Wireless mobility products. Blue Star works exclusively with Value Added Reseller Partners, providing them with complete solutions at competitive prices. The company brings unequaled expertise to the market, offers award-winning technical support, and is an authorized service center for a growing number of manufacturers
Blue Star is seeking a detail-oriented and professional executive administrative assistant to support the CEO and other Executives.
General Responsibilities
Managing calendars and scheduling meetings
Coordinating travel arrangements and itineraries
Preparing and editing correspondence, reports, and presentations
Processing expense reports and managing budgets
Addressing and resolving issues as they arise, ensuring minimal disruption to the executive’s workflow
Acting as a liaison between executives and internal/external stakeholders
Handling phone calls, emails, and other forms of communication
Greeting and assisting visitors
Organizing and preparing for meetings, including setting agendas and taking minutes
Ensuring executives are prepared with necessary materials
Assisting with or managing specific projects and initiatives
Conducting research and compiling data for executive decision-making
Handling sensitive information with utmost confidentiality
Managing confidential files and documents
Some travel could be required
Other duties as assigned
Requirements
Bachelor’s degree preferred;
High School diploma required
Proven track record of providing administrative support to executive-level management
Excellent communication skills, both verbal and written
Ability to maintain a calm and professional demeanor in demanding situations
Demonstrated ability to manage multiple projects simultaneously with meticulous attention to detail & timelines
Strong decision-making skills and ability to operate with independence in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Work environment: office;
Monday – Friday
Equal Opportunity Employer/Veterans/Disability.
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Title: Executive Administrative Assistant
Company: BlueStar US
Location: Hebron, Kentucky, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin), Business (Office Administrator/ Coordinator)
