Overview
Executive Administrative Assistant Jobs in Seattle, WA at Marriott International, Inc
About Us:
Copernican Clinical Services is an outpatient group behavioral health practice dedicated to providing compassionate and high-quality care to individuals and families seeking behavioral health support. Our team of mental health professionals offers a range of services, including individual therapy, group therapy, and specialized counseling. We are currently seeking a reliable, organized, detail-oriented, and proactive Administrative Assistant to support our CEO and ensure smooth day-to-day operations.
Position Overview:
The Administrative Assistant will play a key role in supporting executive functions and maintaining a welcoming and efficient environment for both clients and staff. This part-time position focuses primarily on supporting the CEO and helping to streamline communication, scheduling, and administrative processes. The ideal candidate will have strong organizational skills, excellent communication abilities, and a passion for supporting a behavioral health organization.
Key Responsibilities:
Provide direct administrative support to the CEO, including triaging phone calls, emails, and other communications.
Schedule appointments and maintain accurate, up-to-date calendars for the CEO and associated functions.
Manage new client intake processes and ensure a positive, welcoming experience.
Maintain confidentiality and compliance with HIPAA and related privacy regulations.
Assist with billing inquiries, insurance verifications, and payment processing in coordination with the administrative team.
Support practice-wide marketing initiatives and therapist recruitment efforts.
Manage general office tasks such as organizing client files, ordering supplies, and maintaining an orderly workspace.
Coordinate communication among therapists and staff to support efficient clinical operations.
Contribute to marketing efforts, including updating the practice website
Qualifications:
Bachelor’s degree
Previous administrative or office management experience, preferably in a medical or behavioral health setting.
Strong organizational skills and the ability to manage multiple tasks simultaneously.
Strong written and verbal communication skills, with a professional and empathetic approach
Proficiency with Google Workspace, Microsoft Office, and basic scheduling software
Understanding of client confidentiality, HIPAA compliance, and professional boundaries
Ability to work independently as well as collaboratively with a team.
Friendly, approachable, and committed to providing excellent client service
Preferred Qualifications:
Prior experience in supporting a CEO in a behavioral health/medical organization, or a career path that demonstrates the ability to step-up onto this level of administrative support.
Familiarity with insurance billing and verification processes.
Experience with electronic health records (EHR) systems.
Comfort with online team-focused, collaborative software systems.
Job Type: Part-time
Pay: $35.00 – $40.00 per hour
Expected hours: 20 – 30 per week
Work Location: Hybrid remote in Newton, MA 02458
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Title: Executive Administrative Assistant
Company: Marriott International, Inc
Location: Seattle, WA
