Overview
Executive Administrative Assistant Jobs in Tampa – Florida – USA at Breakthru Beverage Group
Overview:
The Executive Administrative Assistant will provide high-level administrative support to the Chief Executive Officer and Chief Human Resources Officer.
This position coordinates extensive travel plans, manages executive schedules, communications, and meetings. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal
communication
, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities while using a high level of confidentiality and discretion. As well as, collaborate and streamline processes for the Executive Administrative team.
Responsibilities:
Coordinate extensive travel plans, manages executives’ schedules, communications, and meetings.
Manage daily calendars, including scheduling meetings, appointments, and special events.
Responsible for making and maintaining all travel arrangements. This includes flights, accommodations, transportation, and other logistics.
Act as liaison between the executives and other members of the organization, as well as external contacts. This includes answering emails, calls, and drafting correspondence.
Prepares outgoing mail, shipments, etc. including special handling requirements such as overnight delivery.
Provide clerical assistance, assistance with project activities, administrative support, and project planning.
Oversee and coordinate special projects and initiatives as assigned by leader, including arranging facilities and equipment, tracking progress, managing timelines, and communicating updates.
Prepares letters, memoranda, presentation decks, and reports – some of which may be of a confidential nature
Extensive interaction with suppliers and partners required in connection with meeting and event planning.
Maintains records and files, including highly confidential files and documents.
Works as the lead in providing guidance to other administrative personnel to accomplish organizational goals.
Collaborate with the Executive Assistants across BBG to ensure alignment of business practices.
Other duties, as assigned by the jobholder’s supervisor, may also be required.
Qualifications:
Bachelor’s degree in business administration, communications and/or equivalent training and work experience
Minimum of 7 years’ experience in administrative position with similar responsibilities supporting multiple Executives
Advanced proficiency in MS Office suites
Must be
a
results-oriented
professional with verbal/written
communication skills
using diplomacy and discretion as well as customer service skills
Strong
leadership
, organizational,
communication
, and time management skills
Analytic and Reporting skills
Ability to
work in
fast-paced
, high-volume,
team environment
Flexible hours
as dictated by the needs of the business
Physical Requirements:
While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone
Competencies:
May help coordinate the work of junior members of the team.
Resolves issues which …
Title: Executive Administrative Assistant
Company: Breakthru Beverage Group
Location: Tampa – Florida – USA
Category: Administrative/Clerical
