Overview
Executive Administrative Assistant Jobs in Brooklyn, NY at Dexian
Title: Executive Administrative Assistant
Company: Dexian
Location: Brooklyn, NY
Executive Administrative Assistant – Investment Banking Securities Services
RESPONSIBILITIES
Heavy calendar management.
Call screening.
Meeting scheduling & logistics (catering, conference room set-up, etc.).
Travel & Expenses.
Ensure company policies and procedures are followed.
Visitor registration and access.
Prepare high quality emails to individuals at all levels of the organization.
Work cooperatively with the administrative assistants team, in providing back-up coverage.
Hours: 8 am to 5pm (up to one hour lunch).
QUALIFICATIONS
6 years of experience in Banking and/or Corporate environments
Experience managing high volume calendars for high-level executives and teams
Experience with Concur (Travel & Expense)
Proficiency with Microsoft Office (Outlook, PowerPoint, Excel)
Proficiency with Zoom (to help setup/coordinate internal meetings)
Ability to learn policies, procedures and processes quickly
Savvy with Internet/Intranet usage
College degree required (Associate minimum)
SKILLS
High degree of motivation, initiative, sense of urgency and professional demeanor
Strong written and verbal communication skills
Ownership approach to all tasks; initiative and confidence to complete projects with limited supervision
Ability to multi-task, prioritize and organize
Strong attention to detail and focus on accuracy
Exercise independent judgment in a variety of situations
Tact and discretion when dealing with confidential matters; experience interacting with senior management
Motivated by a collaborative environment and willing to go the extra mile
Partner with the assistants team to ensure continuity of coverage for their respective groups
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
