Overview
Executive Administrative Assistant Jobs in New York, NY at Ring Concierge
Title: Executive Administrative Assistant
Company: Ring Concierge
Location: New York, NY
About The RoleRing Concierge is a rapidly growing female-founded, Female run fine jewelry company specializing in customized engagement rings and fine jewelry. We are seeking an Executive Administrative Assistant to become an integral part of our team.
In this role, the Executive Administrative Assistant will play a critical role in supporting the Founder and CEO and the President in managing day-to-day operations and ensuring the smooth functioning of the business. This position requires strong organizational, communication, and multitasking skills, as well as a keen attention to detail. You will be responsible for managing administrative tasks, facilitating communication, and assisting in various aspects of the business to drive its success in areas such as team communication and coordination, travel plans, expense reports and all other requests by executive management.
Responsibilities
Work closely and effectively with the Executive Team to keep them well informed of upcoming commitments and responsibilities
Maintain and manage the Executive Team’s calendars
Schedule meetings, appointments, special events, etc.
Coordinate with respective team members for any schedule conflicts to get rescheduled
Reserve meeting space(s) when necessary
Exercise discretion in committing time and evaluating needs
Create daily reports showcasing each Executive Team member’s schedule, priorities, action items, and weekly objectives
Ensure that any calendar-related work has been reviewed, approved and/or completed before their scheduled meeting
Prepare all travel arrangements, both domestic and international, including flight, hotel stay, car service, etc
Prepare, reconcile, and submit expense reports
Assist Executive Team with all day to day responsibilities including miscellaneous personal tasks
Manage and maintain the Founder and CEO and Presidents’ inboxes, prioritizing critical messages while deprioritizing others
Create and maintain agendas for meetings
Follow-up on deliverables/actions to ensure they are completed in a timely manner
Sit in on meetings, ensuring to take very detailed meeting notes and sharing them with the respective parties
Manage personal security for the CEO, as needed
Manage/assist with ad hoc projects and tasks assigned by the Executive Team
Prepare reports, presentations, and research
Order lunch
Manage daily travel
Handle printing, mail/overnight packages, copying, and other clerical duties
Prepare presentations and materials for Executive Meetings and other stakeholders
About You
Impeccable attention to detail at all times
Exceptionally organized while maintaining competing priorities and multi-tasking
Strong written and verbal communication skills with the ability to tailor communication according to audience
Flexible and agile with an outstanding ability to pivot quickly
A “roll up your sleeves” mentality, with a “no task too small” attitude
Constantly anticipating needs while thinking 5 steps ahead
Proactive self-starter constantly looking to solve problems and improve efficiencies
Possess the ability to maintain the highest level of integrity and discretion in handling confidential information
Requirements
Bachelor’s degree or equivalent experience
3 or more years of relevant experience
Must be proficient with both PC and Mac platforms
Proficiency using Google suite including Google calendar, Gmail, Drive, and Keynote
Details – NY…
