Overview
Executive/Administrative Assistant Jobs in Newark, NJ at NJEDA
Full Job Description
Overview:
Job Summary
Responsible to perform a variety of administrative and clerical tasks as assigned by the appropriate department. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
$44,880 – $56,100
Note: The NJEDA currently offers a hybrid work schedule for up to 2 days of telecommute work from home. To participate, you will be required to have high speed home internet access and a managers approval. This program does not supersede the “New Jersey First Act”, which requires newly hired NJEDA employees to establish and then maintain, principal residence in the State of New Jersey.
Responsibilities:
Essential Duties and Responsibilities
Coordinates project/departmental workflow ensuring deadlines are met including tracking, recording process and running reports
Answers and directs phone calls/email as directed
Organizes and schedules appointments
Plans meetings and take detailed minutes, track attendees
Data Entry
Arranges/setup conference/video calls
Writes and distributes email, correspondence memos, letters and forms
Develops power point presentation when requested
Assists in the preparation of regularly scheduled reports
Develops and maintains a filing system (electronic/physical)
Updates and maintains office policies and procedures
Orders office supplies and research new deals and suppliers
Maintains contact lists
Books travel arrangements
Submits and reconciles expense reports
Handles confidential information
Provides general support to visitors
Acts as the point of contact for internal and external clients
Acts as part of the administrative support team, led by the Administrative Support Supervisor, to ensure coverage in the office at all times in all locations, including vacations, sick days, work from home days, etc.
Completes trainings assigned by the Administrative Support Supervisor in a timely manner.
Promotes teamwork and communication to encourage an interactive, cooperative, collaborative, and customer focused work environment among division, EDA staff, and external customers.
Must complete annual and semiannual self-assessment as required.
Performs other duties and special projects, as assigned.
Required Skills and Abilities
Proven experience as an administrative assistant, or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and other machines
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook and Excel); scheduling appointments/updating calendars a must.
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Ability to communicate effectively both verbally and in writing; proficient in grammar, spelling and editing; and foster communications with business professionals and EDA staff
Ability to prioritize workload, must be highly organized, detail-oriented, handle various tasks simultaneously and work independently within limited time constrains with little or no supervision
Must be able to maintain confidentiality and deal effectively and diplomatically with business prof…
Title: Executive/Administrative Assistant
Company: NJEDA
Location: Newark, NJ
Category:
