Overview
Executive Administrative Assistant Jobs in Melville, NY at Randstad USA
Title: Executive Administrative Assistant
Company: Randstad USA
Location: Melville, NY
Administrative Assistant
Position Type: Temporary (Contract Length: ~5 months)
Duration: August 3, 2026 – December 30, 2026
Location: Fully On-Site (Melville, NY) — Note: Occasional travel to New York City may be required.
Compensation: $35.00 / hour
Schedule: 24 hours per week.
- Initial Schedule: Monday – Thursday, 9:00 AM – 3:30 PM (includes a required 30-minute unpaid daily lunch break).
- Flexibility Note: The weekly schedule may eventually shift to 3 days per week, but total weekly hours will remain at 24.
We are seeking a career administrative professional to provide high-level support to three Vice Presidents within our Supply Chain department. This individual will play a pivotal role in keeping our leadership team aligned, organized, and on track within a fast-paced environment. The ideal candidate is a confident communicator who thrives when managing shifting priorities and has prior experience navigating large, complex corporate organizations
.The core focus of this role is heavy, proactive calendar management
.Key Responsibilities
- Calendar Management: Take full ownership of complex Outlook calendars and scheduling for three VPs, resolving conflicts proactively
- Meeting Coordination: Organize and facilitate meetings, including preparing materials, reserving conference rooms, coordinating with Office Services for room setups, managing AV needs, arranging catering, and handling transportation of materials
- Document & Presentation Support: Create, edit, update, and proofread presentations, documents, and other business materials
- Onboarding Support: Coordinate new hire orientations and assist with the onboarding process for incoming team members
- Office Coordination: Monitor and manage local office supplies to ensure the team has necessary resources
.Qualifications
- Executive Support Experience: Proven experience successfully supporting multiple executives simultaneously in a large corporate setting
- Technical Proficiency: Strong computer skills, specifically with heavy Microsoft Outlook calendar management, alongside intermediate-to-advanced knowledge of Word, Excel, and PowerPoint
- Execution & Detail Focus: Exceptional follow-through, strong attention to detail, and the ability to manage multiple tasks efficiently under tight deadlines
- Communication Skills: Outstanding verbal and written communication skills with a polished, professional demeanor
- Mindset: Highly service-oriented, proactive, and confident in taking the lead to keep executives organized
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
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