Overview
Executive Administrative Assistant Jobs in Arlington, VA at Nestlé
Title: Executive Administrative Assistant
Company: Nestlé
Location: Arlington, VA
Foods people love. Brands people trust. And a career that nourishes your future like no other.
If you’re driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé’s presence in the United States. We’re in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.
We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.
This position is not eligible for Visa Sponsorship.
Position Overview:Under direction, the Executive Administrative Assistant is responsible for advanced executive, administrative and confidential assignments in support of the President along with other members of the NPW leadership team. The ideal candidate will have a proven track record of supporting senior-level executives in a fast-paced and dynamic environment.
Primary Responsibilities:Meeting/Event Planning & Coordination (50%)
Identifying expectations and requirements for all events from large scale meeting (i.e. Monthly Leadership Team Meeting and off sites) to smaller groups within the NPW Division (i.e. focus groups, new hire sessions).
Coordinate, schedule and manage key meetings, events and conferences, to include the arrangement of meetings, room reservations to include technical savviness with technology, meals/refreshments, logistics and travel.
Liaising with the key stakeholders and administrative support within the NPW Division during the planning period to ensure everyone is carried along with the progress of all activities.
Ensuring that the event/meeting budget is properly managed and maintained.
Lead/Manage annual operating calendar of the NPW Leadership Team and operational meetings throughout the year. Organize, prioritize, manage and maintain the Executive’s appointments and meetings.
Calendar and Process Management (30%)
Coordinate travel arrangements, prepare itineraries, secure air/ground travel and hotel accommodations. Ensure proper documents are obtained for international travel and. coordinate with overseas officers on logistical details.
Travel & Expense management
Purchasing Card reconciliation and budgeting
Act as liaison between direct reports, employees and vendors. Practice discretion and maintain a high degree of confidentiality when handling sensitive information with a high level of professionalism and composure in communications when coordinating activities, and interactions with Administrative Assistants, department teams, buildings and/or functions.
Work independently and reliably; and make informed administrative and business decisions in support of the President as appropriate exercising good judgment and discretion.
Additional Duties (20%)
Purchasing Orders/PO coordination within EasyBuy and SAP
Communicate specific instructions an…
