Overview
Executive Administrative Assistant Jobs in Roseville, MI at Husky Precision Inc
Job Summary:
The Office Manager/Bookkeeper/Executive Assistant is responsible for the efficient operation of office functions, while also managing the financial records of the organization. This role includes overseeing administrative tasks, ensuring the smooth daily operations of the office, and maintaining accurate financial records through bookkeeping tasks s. The Office Manager/Bookkeeper plays a critical role in supporting business operations and ensuring financial integrity and assiting the CEO.
Key Responsibilities:Office Management:
Office Operations:
Oversee daily office activities to ensure smooth operations.
Manage Office layout, supplies, and equipment.
Coordinate office maintenance and service providers
Administrative Support:
Provide administrative assistance to executives and team members.
Oversee office scheduling, calendar management, and travel arrangements.
Prepare documents, reports, and presentations as needed.
Organize and maintain physical and electronic filing systems.
Team Support & Coordination:
Assist with onboarding and offboarding of employees.
Organize company events, meetings, and other activities.
Manage internal communications and maintain positive office culture.
Vendor & Facility Management:
Serve as the main point of contact for building management and service providers.
Negotiate and manage office supply contracts and equipment purchases.
Ensure office security and manage access control systems.
Bookkeeping:
Accounts Payable & Receivable:
Process and record vendor invoices and payments in a timely manner.
Issue customer invoices and follow up on outstanding receivables.
Reconcile accounts payable and accounts receivable to ensure accurate financial records.
Banking & Cash Management:
Perform regular bank reconciliations to ensure accuracy in cash management.
Monitor company bank accounts and report discrepancies.
General Ledger & Financial Reporting:
Maintain and update the general ledger with accurate financial transactions.
Prepare monthly, quarterly, and annual financial reports
Assist the CEO
Financial Systems:
Use accounting software QuickBooks for bookkeeping tasks.
Assist with Bank and Fedex Transactions
Ensure accurate data entry and system integrity.
Qualifications:
Education: Bachelor’s degree in accounting, finance, business administration, or a related field preferred.
Experience:
2+ years of experience in office management/Executive Assistant role.
Experience in accounting software -QuickBooks and Microsoft Office Suite or Open to learn.
Must be able to drive
Skills:
Strong attention to detail and accuracy in financial tasks.
Excellent organizational and multitasking skills.
Strong interpersonal and communication skills.
Ability to handle sensitive information with discretion and maintain confidentiality.
Knowledge of Quick books is a BIG Plus
Key Competencies:
Time Management: Ability to prioritize and manage multiple responsibilities.
Problem-Solving: Proactive approach to identifying and resolving office or financial issues.
Collaboration: Strong teamwork skills to work closely with colleagues, vendors, and financial professionals.
Tech-Savvy: Ability to work with office management and accounting software effectively.
Job Types: Full-time, Internship
Pay: $50,000.00 – $60,000.00 per year
Benefits:
401(k)
Dental insurance
Flexible schedule
Health insurance
Health savings account
Paid time off
Professional development assistance
Vision insurance
Schedule:
Day shift
Application Question(s):
Can you drive and have your own car?
Education:
High school or equivalent (Required)
Ability to Commute:
Woburn, MA 01801 (Required)
Work Location: In person
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Title: Executive Administrative Assistant
Company: Husky Precision Inc
Location: Roseville, MI
