Overview
Executive Administrative Assistant Jobs in United States at Rob Levine Law
Title: Executive Administrative Assistant
Company: Rob Levine Law
Location: United States
We are actively seeking a highly organized and proactive Executive Administrative Assistant to bolster our executive team’s effectiveness. As the Executive Administrative Assistant, you will be responsible for meticulously crafting comprehensive agendas, attending meetings, taking detailed notes, and managing task lists to ensure the smooth execution of activities and projects. If you thrive in a dynamic environment, possess excellent organizational skills, and have a keen eye for detail, we invite you to be a vital part of our collaborative team.
This role is a remote position.
Responsibilities:
Craft comprehensive agendas for all meetings, ensuring clarity on discussion topics, objectives, and allocated time, promoting efficiency and meaningful collaboration
Actively participate in meetings, ensuring all agenda points are covered
Take thorough and accurate notes during meetings, capturing key decisions, action items, and important discussions
Create task lists with clear due dates for each task, ensuring comprehensive coverage of project requirements
Distribute task lists to assigned team members, fostering accountability and clarity
Proactively follow up with all relevant parties to ensure tasks are completed on schedule
Address any challenges or roadblocks hindering timely task completion
Maintain Monday.com with daily updates, providing real-time visibility into project progress
Provide valuable support in project management by attending project meetings, keeping track of important milestones and deadlines
Attend MasterMind In-Person meetings, take comprehensive notes and build presentations as required
Save all relevant documents and ensure the SharePoint platform is consistently updated
Maintain organized and accessible project documentation
Ensure confidentiality and discretion in handling sensitive information
Qualifications:
Bachelor’s degree in business or a related field
Proven experience in task or project coordination
Exceptional organizational and communication skills
Proficient in project management or task management tools and software
Ability to work collaboratively in a fast-paced environment
Powered by JazzHR
l8NwsCPFwO
