Overview
Executive Administrative Assistant Jobs in New York, NY at UBS
Title: Executive Administrative Assistant
Company: UBS
Location: New York, NY
Job Reference #282803BR
Job TypeFull Time
Your roleAre you a detail-oriented multitasker? Do you know how to make sure things run smoothly?
We’re looking for an Executive Assistant to:
manage and maintain calendars, including conference calls, vacation, travel and client meetings
organize training sessions, workshops, and conferences, coordinating locations, attendees, materials and communication
assist in the preparation of high quality PowerPoint presentations and other documents
provide organizational support, including: order supplies, software and hardware; publications; maintain files (paper & electronic) and other confidential information; coordinate new hire requirements
administer filing (both manually and electronically)
proactively manage diary, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across our firm and ensuring forward planning for meetings, events and deliverables
complete ad-hoc projects as necessary
Your team
You will support Global Banking in the Americas. We continue to invest in Global Banking talent across industry groups, products and regional offices.
Diversity helps us grow, together. That’s why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients
Your expertise
timely expense input
experience managing travel arrangements – tract/tar/other cost approvals
managing call reports; Outlook/Banker Portal meeting shells
timesheets
handling phone coverage where applicable
providing dedicated support
About Us
Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions. That’s what we do. And we do it for private and institutional clients as well as corporations around the world.
We are about 60,000 employees in all major financial centers, in more than 50 countries. Do you want to be one of us?
Join us
We’re a truly global, collaborative and friendly group of people. Having a diverse, inclusive and respectful workplace is important to us. And we support your career development, internal mobility and work-life balance. If this sounds interesting, apply now.
Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Salary Information
CA, CO, WA and NY based roles: The salary range for this role is $80,000 to $97,500 based on experience, education, and skill level. This role may be eligible for discretionary incentive compensation. For benefits information: ubs.com/usbenefits.
