Overview
Executive Administrative Assistant Jobs in Las Vegas Metropolitan Area at HK Firm
Title: Executive Administrative Assistant
Company: HK Firm
Location: Las Vegas Metropolitan Area
The Executive Administrative Assistant provides high-level administrative support to CTO’s team, ensuring smooth operations and effective time management. This role involves handling sensitive information, coordinating complex schedules, managing communication, and assisting with various projects. The ideal candidate is highly organized, proactive, and skilled in multitasking, with excellent communication and interpersonal abilities.
**Remote opportunity but MUST be willing to attend in-person meetings in Las Vegas, when needed
Key Responsibilities
Executive Support
Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
Screen and prioritize emails, calls, and correspondence for his team.
Prepare, edit, and format reports, presentations, and other documents.
Act as a liaison between executives and internal/external stakeholders.
Administrative Tasks
Organize and maintain confidential files and records.
Handle expense reports, reimbursements, and budgets as required.
Monitor deadlines and ensure timely completion of tasks and projects.
Meeting Coordination
Schedule, plan, and coordinate meetings, conferences, and events.
Prepare agendas, take meeting minutes, and track follow-up actions.
Arrange for necessary materials, technology, and catering services.
Travel and Logistics
Arrange domestic and international travel, including flights, accommodations, and itineraries.
Anticipate and resolve travel-related issues or conflicts.
Project Assistance
Support special projects, research, and initiatives as directed by executives.
Coordinate cross-functional activities and track project progress.
Qualifications
Education: Bachelor’s degree in Business Administration or a related field (preferred) or equivalent work experience.
Experience:
Minimum of 3 years of experience in an executive administrative role.
Proven experience supporting C-suite executives is a plus.
Skills:
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, etc.).
Exceptional written and verbal communication skills.
High attention to detail and organizational skills.
Ability to handle confidential information with discretion.
Strong problem-solving skills and a proactive mindset.
