Overview
Executive Administrative Assistant Jobs in Nashville, TN at Expedite Talent Solutions
Title: Executive Administrative Assistant
Company: Expedite Talent Solutions
Location: Nashville, TN
Company Description
Expedite Talent Solutions is a minority- and woman-owned firm specializing in agile staffing, project outsourcing, and professional services across the Healthcare, Commercial, and Public Sectors. With a proven track record of over 10,000 successful placements and a 97% retention rate, Expedite excels in providing custom solutions tailored for regulatory compliance and cultural alignment. The company operates three core divisions: Healthcare, Commercial, and Public Sector Solutions, delivering services such as clinical staffing, IT support, workforce solutions, and program support. Expedite is committed to accelerating business outcomes with precision, filling most positions within seven days and achieving high success rates on first reviews.
Job Title: Executive Assistant to the Commissioner
Location – Nashville, Tennessee 37243 (Onsite)
Duration– till 07/13/2026 with Possibility of extension
Shift – 8 am to 4.30 pm (M-F)
Payrate : $34 per hrs on w2
Job Summary: Provides high-level administrative and operational support to the Commissioner, ensuring efficient coordination of executive functions, departmental communication, and organizational initiatives. Serves as a key liaison between leadership, employees, and external stakeholders.
Key Responsibilities:
- Manage and prioritize the Commissioner’s calendar, scheduling meetings, appointments, and events to ensure effective time management
- Oversee and respond to email correspondence on behalf of the Commissioner, exercising discretion
- Prepare meeting agendas, briefing materials, and detailed notes; track follow-up items to ensure timely completion
- Coordinate and plan department-wide events including logistics, communications, and execution
- Review and approve employee time and leave requests in accordance with state policies
- Maintain organized records and ensure confidentiality of sensitive information
Systems:
- Edison (State of Tennessee system)
- Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
Core Competencies:
- Strong organizational and time management skills
- Excellent written and verbal communication
- High level of professionalism and discretion
- Ability to manage multiple priorities in a fast-paced environment
- Attention to detail and problem-solving skills
Qualifications:
- Bachelor’s degree
- 3 years of administrative experience
