Overview
Executive Administrative Assistant Jobs in Skokie, IL at Engtal
Title: Executive Administrative Assistant
Company: Engtal
Location: Skokie, IL
Executive Administrative Assistant
Location: Skokie, IL
We are partnered with a full-service CPA firm with an excellent family-oriented approach, serving clients for over 50 years of business. They provide accounting, tax, and business consulting services to individuals, small business owners, and entrepreneurs. With a specialty in real estate accounting and a “One Firm Way” approach, the firm delivers high-quality, customized solutions to clients locally and nationwide.
This Executive Assistant role is a key part of the firm’s leadership team, supporting the CEO and COO and helping reinforce the firm’s culture, mission, and values.
Key Responsibilities Include:
Executive Support
Manage calendars and scheduling for CEO and COO
Monitor voicemail and handle general inquiries
Coordinate internal and client-facing events
Time entry, project tracking, and staff hours review
Sales, Marketing & Client Support
Coordinate email campaigns and maintain contact databases
Liaise with third-party marketing consultants
Support sales forecasting and pipeline reporting
Manage proposals and sales meeting follow-ups
Track leads, prospects, and referrals in CRM
Assist with client introductions and outreach templates
Database & Technology Support
Maintain and clean up firm databases
Perform data entry (leads, prospects, affiliates, referrals)
Assist with SafeSend Exchange and Signature tools
Help prepare and send engagement letters
Qualifications
Experience supporting business development or in a professional organizer role
Strong organizational, communication, and time management skills
Ability to multitask, prioritize, and work independently
Excellent written and verbal communication skills
Strong analytical and problem-solving abilities
This role requires a proactive, detail-oriented professional with strong communication skills and the ability to foster positive relationships across the firm and with clients.
