Executive Administrative Assistant

Overview

Executive Administrative Assistant Jobs in Union City, GA at City of Union City Government

Title: Executive Administrative Assistant

Company: City of Union City Government

Location: Union City, GA

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assess incoming communications from constituencies to the Mayor’s Office (including telephone calls and e-mail messages and other forms of communication) and using independent judgment to determine the communications requiring priority attention. Facilitate appropriate and timely responses and ensure satisfactory closure is achieved

Liaison with City Departments to conduct research and secure timely resolution of a wide variety of citizen problems and concerns

Prioritize, channel, and facilitate communication from department heads, and department coordinators through the travel. Ensure appropriate and timely responses are provided by following up as needed

Review and research statistical and administrative information as needed for the Office of the Mayor and General Operations

Manage purchasing activities for the Office of the Mayor and General Operations. Prepare and process requisitions and gather quotes for submittal to the City’s Finance Department

Research and analyze projects; Write after action reports; Assist with monitoring projects including timelines and deliverables; Brief Office of the Mayor and General Operations accordingly

Assist in supporting a variety of operations-based projects. Perform a wide variety of executive administrative duties as required by daily operations in the Office of the Mayor and General Operations

Using current computer software programs to prepare drafts of documents and finished documents,

Reviewing finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate language.

Receive and distribute incoming and outgoing mail; review and evaluate mail to identify those items requiring priority attention

Independently respond to letters and general correspondence of a high level to routine nature

Attend meetings on behalf of the Office of the Mayor and General Operations

Ability to post and maintain content on social media

Maintain appointment schedules and calendars for the Office of the Mayor and General Operations; arrange meetings and conferences

Assemble background materials, prepare agendas, and record action           

Provide follow up to assignments given to management staff by the Mayor and General Operations; provide status reports to Operations

 

ADDITIONAL DUTIES AND RESPONSIBILITIES

25% travel required (up to 5% overnight travel)

Occasional nights and weekends

Preparation of travel documents

Any other duties as assigned