Overview
Executive Administrative Assistant Jobs in New York, NY at Chobani
Title: Executive Administrative Assistant
Company: Chobani
Location: New York, NY
SummaryReporting into the Chief Legal Officer, the Executive Administrative Assistant will provide executive support to the Chief Legal Officer and the Chief People Officer (HR). This role will also have some project management responsibilities, which will create exciting opportunities in support of key tasks and dynamic initiatives in both departments!
This position requires onsite presence at our NYC office from Monday to Thursday, with the flexibility to work remotely on Fridays.
Responsibilities
Support administrative needs to include scheduling all meetings, meeting prep, expense processing, calendar maintenance, travel arrangements and other administrative tasks.
Represent CLO and CPO in communications as needed and coordinate communications with both internal leaders and high level external contacts.
Manage multifaceted department logistics and calendars for meetings and conferences, including travel and event management
Schedule and track meetings including room set up, dissemination of presentation materials, and ordering refreshments & manage room availability priorities.
Track and stay informed on projects and keep abreast of current project to provide status updates.
Create documents, reports and analysis as the need arises to ensure timeliness, accuracy and completeness of critical and confidential projects. Assist with the preparation of presentations or materials as needed
Work closely with other Executive Assistants to acquire information and schedule meetings.
Screen documents and agreements for review/signature, to ensure compliance, accuracy, and appropriate preliminary approvals
Complete PO’s, vendor set ups, etc. to process department expenses as needed.
Disseminate critical information and maintain excellent communication.
Assist with various special projects as needed
Requirements
Bachelor’s Degree required
The ability to maintain confidentiality is imperative
5-7 years providing administrative and/or personal support at the executive level required
Strong experience within PC Microsoft Windows and MAC environments
Advanced proficiency and strong understanding and ability required in Microsoft Teams, Word, Excel, PowerPoint, Outlook and Adobe Acrobat X
Ability to work independently and quickly
Have good judgment and exercise the utmost discretion with confidential and sensitive information
Ability to prioritize work and provide a high level of customer service
Excellent written and verbal communication skills
About Us
Chobani is a food maker with a mission of making high-quality and nutritious food accessible to more people, while elevating our communities and making the world a healthier place. In short: making good food for all. In support of this mission, Chobani is a purpose-driven, people-first, food-and-wellness-focused company, and has been since its founding in 2005 by Hamdi Ulukaya, an immigrant to the U.S. The Company manufactures yogurt, oat milk, and creamers – Chobani yogurt is America’s No.1 yogurt brand, made with natural ingredients without artificial preservatives. Following the 2023 acquisition of La Colombe, a leading coffee roaster with a shared commitment to quality, craftmanship and impact, the Company began selling cold-pressed espresso and lattes on tap at 32 cafes, as well as Ready to Drink (RTD) coffee beverages at retail.
Chobani uses food as a force for good in the world – putting humanity first in everything it does. …
