Overview
Executive Administrative Assistant Jobs in Charlotte, NC at Maya Hospitality Group Inc
Job Summary
We are hiring an office administrator to perform various clerical tasks. Since this person will be the first point of contact for our business, the ideal candidate will have a friendly demeanor, strong organizational skills, and an eagerness to assist clients. If you are someone who would enjoy greeting people and other office-related tasks, such as answering phones and coordinating schedules, we’d love to meet you.
Responsibilities
Client Interactions
Perform daily “Welcome Calls” to newly booked jobs.
Perform “Confirmation Calls” 1 -2 business days before the booked job’s scheduled date.
Initiate damage claim conversations with clients via email.
Staffing Coordination
Interview coordination between candidates and the operations manager.
Respond to general questions posed by candidates through the hiring portal.
Perform initial interview screening via phone/video call for shortlisted job applicants.
Assist owner with any workers’ compensation claims (duties included but not limited to corresponding with the employee and or doctor’s office, obtaining/logging documentation, etc.).
Vendor Relations / Inventory Management
Assist with ordering and tracking the inventory of office supplies, moving supplies, job paperwork, marketing supplies, cleaning supplies, and uniforms.
Other clerical tasks:
Assist with estimate creation.
Answer and direct all phone calls.
Schedule meetings and assist in organizing internal company events.
Provide administrative support to the executive team as necessary.
Other assigned task.
Qualifications and Skills
Strong communication and organizational skills
High level of professionalism and courtesy
Excellent time-management skills
Works well with others and can multitask
Great attention to detail
General understanding of Microsoft software (Word, PowerPoint, Outlook, etc.)
Education and Experience Requirements
High school diploma or general education degree (GED).
2 years of experience in a similar role (Preferred).
If you are an enthusiastic individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Office Administrator.
Job Types: Full-time, Part-time
Pay: $18.00 per hour
Expected hours: 20 – 35 per week
Benefits:
Flexible schedule
Professional development assistance
Referral program
Schedule:
4 hour shift
8 hour shift
Day shift
Monday to Friday
No weekends
Education:
High school or equivalent (Required)
Experience:
Administration: 1 year (Preferred)
Language:
English (Required)
Ability to Commute:
Westerville, OH 43081 (Required)
Work Location: In person
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Title: Executive Administrative Assistant
Company: Maya Hospitality Group Inc
Location: Charlotte, NC
