Overview
Executive Administrative Assistant Jobs in San Juan, TX at City of San Juan, Texas
Receptionist – ICBD Holdings
Downtown Fort Lauderdale HQ – In-Office
Growth Opportunity
Are you an experienced receptionist/administrative office professional? The Receptionist serves as the first point of contact for the Executive Office, and provides warmth, professionalism, and confidence—making every, visitor, client, or team member, feel welcomed, valued, and assured they’re in capable hands from the very first interaction.
This role is responsible for managing front-desk activities, coordinating communications, and providing administrative support to ensure smooth and efficient office operations. We are seeking an individual with a passion for providing white glove service to guests and employees alike. It is also important that this individual has excellent problem-solving skills as they are often the first person approached for inquiries.
What You’ll Do
Greet and welcome all visitors and guests with a professional and courteous demeanor.
Answer, screen, and route incoming calls in a timely and efficient manner.
Maintain the appearance of the reception area to uphold a high standard of professionalism.
Manage the scheduling and use of conference rooms and assist with meeting preparation as needed.
Receive and distribute mail, packages, and deliveries accurately and promptly.
Maintain visitor logs and ensure all security protocols are followed.
In collaboration with C-suite Executive Assistants, provide additional administrative support to executive staff, including data entry, filing, and document preparation.
Coordinate office supply orders and ensure stock levels are maintained.
Assist with calendaring, travel arrangements, and expense reports as requested.
Handle confidential information with discretion and integrity.
Special projects, as assigned
Requirements
High school diploma or equivalent; associate’s degree or higher preferred.
2+ years of experience in a front desk or administrative support role, preferably in a corporate or executive setting.
Strong verbal and written communication skills.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Exceptional organizational skills and attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Professional appearance and demeanor.
Experience in hospitality or other service related industries is preferred but not required.
Discretion and sound judgment when handling sensitive matters.
Full Benefits, Including:
21 paid days off (15 days of PTO, which increases with tenure, plus 6 holidays)
Medical, dental, vision, long-term disability, and life insurance
Generous 401(k) with up to 6% employer match
About ICBD Holdings
Our premier suite of companies includes an industry-leading, fast-growing autism care/ABA therapy provider with clinics in multiple states and other healthcare-focused businesses.
Listed by Inc. magazine as the 5th fastest-growing private company in the U.S., we are focused on opening new clinics and remaining self-funded without private equity investment. Committed to our sustainability and philosophy of innovation, our Chairman and Founder received the country’s preeminent business award, Ernst & Young’s Entrepreneur Of The Year® 2024 National Overall Award.
We are currently in 12 states with nearly 70 clinical service areas, and our roadmap is expanding. We have the resources and talent usually found at a more mature organization, including fully staffed teams to support marketing, IT, accounting, and clinic growth.
ICBD Holdings participates in the U.S. Department of Homeland Security E-Verify program.
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Title: Executive Administrative Assistant
Company: City of San Juan, Texas
Location: San Juan, TX
