Overview
Executive Administrative Assistant Jobs in The Woodlands, TX at Beusa Energy, LLC
Are you a high-energy, highly organized multitasker who thrives in a fast-paced environment? Do you love keeping operations running smoothly, tackling tasks from multiple communication channels, and adapting to new challenges with ease? If so, Simply Auto Group is looking for you!
As our Office Administrator, you’ll be the backbone of our daily operations—ensuring seamless communication, efficient processes, and top-tier customer experiences. You’ll coordinate everything from facility maintenance and administrative duties to customer interactions and leadership support. If you love creating order, streamlining operations, and being the go-to problem solver, we want to meet you!
What You’ll Do:Customer Service & Front Desk Support:
Be the welcoming face of Simply Auto Group—greet customers warmly and manage check-in/check-out.
Answer phone calls professionally and direct inquiries efficiently.
Arrange transportation for customers, including rental cars and shuttles.
Administrative & Clerical Duties:
Maintain financial records, including reconciliations, accounts payable, and accounts receivable.
Keep office and lobby stocked with essentials (coffee, milk, office supplies, etc.).
Manage bank deposits across all three DFW locations.
Oversee mail distribution and serve as the communication hub between departments.
Provide administrative support to leadership, ensuring efficiency in daily operations.
Organize schedules, travel arrangements, expense reports, and company events.
Adapt quickly to take on additional ad-hoc administrative tasks.
Facility & Operations Management:
Ensure all three locations stay in top shape by coordinating HVAC, plumbing, and electrical repairs.
Keep the lobby inviting, organized, and customer-ready.
Maintain the snack and coffee station because caffeine keeps the world moving!
Oversee trash management and general facility upkeep.
Customer & Vehicle Support:
Manage abandoned car processes and ensure compliance with legal requirements.
Oversee loaner car insurance and maintain documentation.
Additional Duties:
Serve as the key liaison, ensuring seamless operational support and coordination between the Texas and Colorado markets and the SSC.
Support marketing initiatives, including Toys for Tots, Brakes for Breasts, Porsche Club events, and car shows.
Handle shop errands and miscellaneous needs to keep operations running smoothly.
Must possess a valid US Driver’s License, be insurable on the store insurance policy, and be able to drive a vehicle with passengers. (Ability to drive manual a plus)
Strong ability to communicate clearly in English, both verbally and in writing, including hand-written and typed forms.
Skilled and quick with computer functions and programs, including the Google Suite, Word, Excel, email, calendar management, and point of sale systems, with the ability to quickly learn and adapt to additional software as needed.
Physically capable of performing tasks that involve grasping, pushing, pulling, lifting (including items over 50 pounds), bending, and reaching overhead.
Ability to stand for extended periods.
Must be able to maintain a fast-paced work rhythm for extended durations.
Job Type: Full-time
Pay: From $65,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Experience:
Administrative: 3 years (Required)
Shift availability:
Day Shift (Required)
Ability to Commute:
Carrollton, TX 75006 (Required)
Work Location: In person
Title: Executive Administrative Assistant
Company: Beusa Energy, LLC
Location: The Woodlands, TX
