Overview
Executive Administrative Assistant Jobs in Brazil at Virtustant
Title: Executive Administrative Assistant
Company: Virtustant
Location: Brazil
Job Title: Executive Assistant
Location: Remote (100% Remote)
Job Description:
We are seeking a seasoned, versatile and proactive Executive Assistant to provide high-level administrative support to the CEO across multiple companies, including a technology firm. This role requires exceptional organizational skills, attention to detail, and the ability to streamline operations while maintaining confidentiality and professionalism.
Responsibilities:
Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO.
Act as a liaison between the CEO and internal/external stakeholders, ensuring clear communication and coordination of activities.
Maintain meticulous organization of the CEO’s day-to-day tasks and priorities, proactively anticipating needs and streamlining operations.
Assist in managing various administrative tasks, including handling emails, organizing documents, and preparing presentations.
Monitor and maintain the CEO’s daily schedule, ensuring timely completion of tasks and appointments.
Respond to inquiries and requests on behalf of the CEO, demonstrating professionalism and discretion.
Provide support in managing the company’s online presence, including website updates and social media monitoring.
Collaborate with team members to ensure seamless communication and coordination of tasks.
Requirements:
Proven experience as an executive assistant or similar role, preferably supporting executive-level leadership.
Strong organizational and time management skills, with the ability to prioritize tasks effectively.
Excellent communication skills, both written and verbal, with the ability to interact professionally with stakeholders.
Meticulous attention to detail and the ability to maintain confidentiality.
Proficiency in productivity tools such as Microsoft Office Suite and Google Workspace.
Ability to work independently with minimal supervision.
Bachelor’s degree or equivalent experience preferred.
Tech savvy
Personality traits:
Strong organizational skills
Proactive and anticipatory, able to be one step ahead
High decorum in communication, particularly when interacting with high-level executives
Flexibility
Easy-going demeanor
Assertiveness
Clear and concise communication
Gatekeeping skills
Ability to work with minimal direction
Schedule:Monday to Friday 8am to 6pm CST (Texas)
