Overview
Executive Administrative Assistant Jobs in Denver, CO at Trilon Group
Roles and Responsibilities:
Knowledge of processing requests in the Defense Travel System (DTS)
Complete the biodata prep forms for DT-II/Capstone for students (full name, DOB, POB, Passport number, issuing country, citizenship, issuing date of passport, and expiration date of passport)
Input students and instructors travel authorizations into DTS
Input students and instructors travel vouchers and receipts into DTS
React to real-time travel issues within working hours…correspond with SATO
Reception
Answer phone calls
Greet people at window and direct to where they need to go, if needed
Primary DISS and BASICS request management for command travel
Coordinate nametags with vendor for new staff
Gee dunk management
Sales
i. Deposit checks and cash at bank
ii. Balance budget (In conjunction with civilian counterpart)
Real-time Inventory management
Ordering, tracking, and correspondence with vendor
Closet management/cleanliness
Setup and breakdown coordination for command events
Supply closet management
Inventory
Cleanliness
Quarterly office supply request
Solicit input from command
Cross-reference requests with current inventory
Generate P-CARD with all information for AO review and signature
CO Book management
Keep real time inventory of books issued to new staff and graduating students
Generate PCARD for needed books and submit to AO for review
Manage USN command ball caps with Command SEL
Special Event support
Thanksgiving Potluck
i. Work with Command SEL to procure necessary food, utensils, etc.
ii. Gee dunk setup/breakdown coordination and sales in hangar
Holiday Party
i. Procure and wrap raffle prizes identified by command leadership
ii. Manage party favors
iii. Support coordinator as needed/within reason
Summer Picnic
i. Work with Command SEL to procure necessary food, utensils, etc.
ii. Support coordinator as needed/within reason
New student indoctrination
i. Spouse social
Coordinate food and setup/breakdown with class leader’s spouse
ii. Mattapany Reception
Generate nametags for all hosts, staff, and guests
Graduation
i. Diploma management
Solicit input from CAI and students on how diplomas will read (4 months in advance…NOW)
Populate and validate spreadsheet for AO review/approval
Generate PCARD request and coordinate with Jostens
Track order and delivery
Verify diplomas received are accurate
Route to JT and Skipper for signature
Place in display folders once signed
ii. Coordinate graduation day breakfast with class leader’s spouse
iii. Organize patches and coins for patching ceremony
iv. Create gift book bundle for all graduating students (wrapped in orange ribbon
with nametag)
v. Child gift bag management (Likely going away)
Vector CSP, LLC is an Equal Opportunity Employer. We do not discriminate in employment decisions based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other legally protected status. We are committed to providing reasonable accommodations to individuals with disabilities in the employment application process. EOE AA/M/F/D/V.
For assistance, please contact our Human Resources Department by telephone at (252) 337-5120 or by email at [email protected].
We offer Medical, Vision, LTD, STD, Life Insurance, Dental, 401K, PTO, and Tuition Reimbursement to those who qualify.
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Title: Executive Administrative Assistant
Company: Trilon Group
Location: Denver, CO
