Overview
Executive Administrative Assistant Jobs in Montgomery, AL at Alabama Community College System
APPLICATIONS FOR THIS POSITION ARE ONLY ACCEPTED ONLINE AT:
JOB TYPE: Full-Time
JOB NUMBER: 202500561
DEPARTMENT: Finance
OPENING DATE: 03/042025
CLOSING DATE: 03/18/2025
BARGAINING UNIT: Marine Engineers Beneficial Association
PAY RANGE: 12
HOURS PER WEEK: 37.5
The City & Borough of Juneau, Assessor’s Office is hiring, come join their team!
Are you a highly organized and detail-oriented professional with a knack for multi-tasking? Join the CBJ Assessor’s Office and play a critical role in providing an important function to property owners in the City and Borough of Juneau. We are a busy office working directly with residents, businesses, tourists, and other members of the public. Our team actively works to improve processes and streamline workflows as well as serve the community of Juneau fairly and effectively.
WHO WE ARE LOOKING FOR
The successful candidate will have:
Experience in working with property ownership related documents.
Strong background in administrative support, principles and practice.
Solid analytical, communication, and interpersonal skills and the ability to work independently as well as part of a team in a collaborative, team-centered environment.
Strong customer focus with a dedication to integrity, ethics, trust and values.
Proficiency and ease in using business productivity tools and cutting-edge technology in your everyday work. We use Microsoft Office Suite and other internal applications and assessment related tools.
Exceptional listening skills and the ability to keep up with evolving business needs through flexibility and rapid integration of new concepts.
A basic understanding of applicable federal, state and local codes, regulations, policies and procedures as they relate to physical and legal property changes
THE BENEFITS OF JOINING OUR TEAM
The Assessor’s Office is a strong team that works to value property equitably throughout the Borough. The Administrative Assistant is vital to the Office’s success, serving as the main point of contact for property owners as well as maintaining many important data sources for the Appraisers. Training and development are important in the Office and if you have a desire, you can begin to attend (in person and virtual) courses and complete certifications in the profession of property assessment.
WORKING HOURS AND LOCATION
This position works (Monday through Friday) 8:00am – 4:30pm. Your office would be located in downtown Juneau at City Hall.
Typical Responsibilities:
This position is responsible for the administrative functions of the office and serves a vital role in meeting our mission of ensuring fair and equitable property tax administration and values.
This position serves as the primary public contact for the office which would include daily interaction with CBJ staff and the public requiring collaborative, analytical, customer service and research skills. Excellent customer service skills are a must.
This position is responsible for updating ownership records for the borough by reviewing documents recorded with the Department of Natural Resources. Experience working with legal descriptions and/or deeds is highly desired. Attention to detail is a high priority of the CBJ Assessors Office.
This position is responsible for maintaining real property exemptions for all properties within the borough. This role involves providing technical, administrative and customer support to the public and seniors applying for exemptions, as well as supporting Assessor Office Administration functions. This position processes all Hardship Exemptions, applying predefined criteria for qualification. Critical thinking skills are required.
Minimum Qualifications:
Education: High School graduation or the equivalent.
Experience: Six (6) months of clerical experience. This work is equivalent to an Office Assistant with the City & Borough of Juneau or equivalent elsewhere.
SUBSTITUTION:
Post-secondary or vocational training may be substituted for the required experience on the basis of: three (3) semester or four (4) quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
ADDITIONAL REQUIRED INFORMATION
Please provide a cover letter with your application. Also include transcripts if they are being used to meet minimum qualifications.
HIRING MANAGER CONTACT INFO
Hiring Manager: Mary Hammond
Phone Number: 907 586-5215 x4033
Email: [email protected]
Please read the below information carefully to ensure your application submission meets all submittal requirements.
Education
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.
Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.
If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting “see resume or CV” or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Application Assistance
For questions regarding application submission or system operation errors, please visit: www.governmentjobs.com/careers/juneau/helpandsupport/applicationguide. If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or [email protected].
For applicant password assistance, please visit:
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
EEO Statement
The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at [email protected] or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Job Type: Full-time
Pay: $25.15 per hour
Expected hours: 37.5 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Weekends as needed
Education:
High school or equivalent (Required)
Ability to Commute:
Juneau, AK 99801 (Required)
Ability to Relocate:
Juneau, AK 99801: Relocate before starting work (Preferred)
Work Location: In person
Title: Executive Administrative Assistant
Company: Alabama Community College System
Location: Montgomery, AL
