Overview
Executive Administrative Assistant Jobs in United States at RedBalloon
Title: Executive Administrative Assistant
Company: RedBalloon
Location: United States
Company: VAUSA
RedBalloon posts jobs on behalf of client companies
Job Summary
The Executive Administrative Assistant provides high-level support to executive leadership by managing daily operations, coordinating schedules, and handling a wide range of administrative and executive support tasks. This role requires strong organizational skills, the ability to handle multiple priorities, and a proactive approach to problem-solving. The ideal candidate will demonstrate professionalism, discretion, and exceptional communication skills, acting as a key liaison between executives, internal teams, and external partners.
Responsibilities
Manage and maintain executive schedules, including coordinating meetings, appointments, and travel arrangements.
Prepare and edit correspondence, emails, LinkedIn messages, reports, presentations, and other documents as needed.
Serve as a point of contact for internal and external communications, including handling sensitive and confidential information.
Organize and prioritize incoming information and requests, ensuring executives are informed and prepared.
Assist with special projects, research, and data analysis to support executive decision-making.
Maintain filing systems and records, ensuring information is easily accessible and up-to-date.
Coordinate and plan events, meetings, and conferences, including logistics and catering arrangements.
Perform additional administrative tasks as needed to support the smooth functioning of executive operations.
Qualifications
3+ years of proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting executive-level management.
Exceptional organizational and time-management skills with the ability to prioritize and handle multiple tasks simultaneously.
Strong verbal and written communication skills with attention to detail.
High level of integrity and discretion in handling confidential information.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace, and other office management tools.
Ability to work independently and as part of a team, demonstrating a proactive approach to problem-solving.
A positive attitude, adaptability, and a commitment to supporting executive leadership.
Experience using task/project management tools such as ClickUp or Asana.
