Overview
Executive Administrative Assistant Jobs in New York, NY at The Fountain Group
Title: Executive Administrative Assistant
Company: The Fountain Group
Location: New York, NY
The Fountain Group is a national staffing firm and we are currently seeking a ÂÂÂÂÂÂÂÂExecutive Administrative Assistant II for a prominent client of ours. This position is in ÂNew York City, NY 10001.Details for the position are as follows:
Job Description:
$39/hour, Hybrid Schedule (3 days on-site, 2 days remote)
This position is responsible for providing executive level administrative support for two SVPs and one VP in a fast paced and team-oriented environment.
The role also supports the business on the execution of additional projects assigned.
Heavy day-to-day, short-term, and long-term calendar management that involves coordination with the entire team, division, and company
Compile reports and agendas for various key meetings
Manage all requests to and from Corporate, Divisions/Brands, or Paris office and follow up accordingly
Booking and coordination of travel arrangements
Preparation of expense reports adhering to corporate policies
Coordinate visits from executives of L’Oréal global headquarters and subsidiaries
Draft and edit internal communications as needed
Create and manage purchase orders, vendor management and other systems management
Meeting and event preparation including catering, IT set-up and other administrative logistical support
Plan and execute small events, activities, and celebrations for teams
Serve as general administrative support for the office teams
Management of floor space, necessary maintenance, and office supplies
Qualifications:
Prior administrative experience in a corporate environment for 3+ years
Must be looking for a long-term administrative assistant position
Bachelor’s degree is strongly preferred
Positivity, resourcefulness, teamwork, initiative, thoroughness, reliability, and resilience are key factors to success
Must possess a high degree of professionalism and ability to handle highly confidential information
Must possess extremely strong organizational and interpersonal skills with the ability to deal with people at all levels, both internally and externally
Requires strong written and oral communication skills
Ability to maintain organization while effectively managing multiple tasks, multiple deadlines, and competing priorities
Ability to learn and use judgment and discretion and complete tasks with limited or no direction
Highly proficient in the use of office systems (Word, Excel, PowerPoint, Outlook, TEAMS, SharePoint, SAP Concur, Egencia)
Adaptable and able to learn new systems quickly and efficiently
Must be a proactive and forward thinker who has creative problem-solving skills
Possess ability to work in a team environment across multiple functions
A positive demeanor, agility and resourcefulness are additional keys to success in this exciting role.
