Overview
Executive Administrative Assistant Jobs in Shanghai, Shanghai, China at 沃特世科技(上海)有限公司
Title: Executive Administrative Assistant
Company: 沃特世科技(上海)有限公司
Location: Shanghai, Shanghai, China
该职位来源于猎聘 Overview The C‑Suite Executive Assistant provides high‑impact strategic, administrative and project management support to senior executives within a global life science tools organization.
This role is central to enabling executive effectiveness, ensuring operational excellence, and maintaining seamless communication.
The ideal candidate thrives in a fast‑paced environment and brings exceptional judgment, discretion, and organizational mastery. Responsibilities Executive Support & Strategic Partnership
- Serve as a trusted partner to C‑suite leaders, anticipating needs, managing priorities, and enabling focus on the highest‑value initiatives.
- Manage complex, global calendars across multiple time zones, balancing strategic priorities, internal governance, customer engagements, and board‑level commitments.
- Prepare executives for meetings through briefing materials, agendas, research summaries, and follow‑up tracking.
- Act as a liaison between the executive and internal/external stakeholders, ensuring timely communication and alignment. Operational Excellence
- Coordinate domestic and international travel, including itineraries, logistics, visas, and expense management.
- Drive preparation and coordination of executive presentations, leadership offsites, quarterly business reviews, and leadership team related materials.
- Maintain confidentiality of sensitive business information, including M&A activity, financial performance
- Support operational rhythms such as annual planning, budget cycles, and organizational communications. Cross‑Functional Collaboration
- Partner closely with global teams across the enterprise and Executive Assistant to the CEO.
- Facilitate smooth information flow across the organization, ensuring the executive is informed, prepared, and connected to key initiatives.
- Build strong relationships with other executive assistants to coordinate enterprise‑wide priorities and events. Project & Process Management
- Lead or support special projects, including process improvements, culture initiatives, and cross‑functional programs.
- Track action items, deadlines, and deliverables to ensure accountability and follow‑through.
- Identify opportunities to streamline workflows and enhance executive productivity. Qualifications Required
- 7–10+ years of experience supporting senior executives, with at least 3 years supporting C‑suite or equivalent global leadership.
- Experience in life sciences, biotech, medical devices, pharmaceuticals, or a similarly regulated, science‑driven industry.
- Exceptional communication skills, both written and verbal, with the ability to represent the executive with professionalism and clarity.
- Mastery of calendar management, travel coordination, and executive‑level logistics in a global environment.
- High level of discretion, emotional intelligence, and sound judgment.
- Strong proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel), virtual collaboration tools, and enterprise systems. Preferred
- Experience in a company of comparable scale (10,000–20,000 employees) with global operations.
- Familiarity with scientific terminology, R&D workflows, or commercial life‑science markets.
- Bachelor’s degree in business, communications, or related field.
