Overview
Executive Administrative Assistant Jobs in Colombia at 10x Advisory
Title: Executive Administrative Assistant
Company: 10x Advisory
Location: Colombia
We are seeking a high-performing Executive Administrative Assistant to support senior leadership in a fast-moving, high-stakes professional services environment. This role is fully remote, based in Colombia, with full availability during U.S. business hours.
The ideal candidate is fluent in English, highly polished in communication, exceptional at complex executive scheduling, and deeply proficient in Microsoft 365. Experience supporting executives in consulting, recruiting, staffing, or CPA/professional services environments is a plus, but not required.
This is a trusted, high-impact role for someone who thrives in environments where precision, discretion, and anticipation matter.
Key Responsibilities
Executive & Calendar Management
- Own complex, multi-party executive scheduling across time zones
- Coordinate high-stakes meetings with clients, candidates, partners, and senior leaders
- Anticipate scheduling conflicts and proactively resolve them
- Manage shifting priorities with speed and sound judgment
Communication & Coordination
- Draft and manage professional correspondence on behalf of executives
- Serve as a gatekeeper and first point of contact when appropriate
- Ensure meetings are properly prepared with agendas, materials, and follow-ups
Microsoft 365 & Systems
- Advanced use of Outlook (calendar rules, scheduling logic, prioritization)
- Strong proficiency in Teams, Word, Excel, PowerPoint, and SharePoint
- Maintain organized digital filing systems and shared workspaces
- Support light reporting, document formatting, and presentation preparation
Operational & Administrative Support
- Track action items and follow-ups from meetings
- Assist with CRM, ATS, or internal systems (training provided if needed)
- Support ad-hoc projects related to operations, recruiting, or marketing
Optional / Nice-to-Have
- Assist with LinkedIn outreach, email campaigns, or light marketing coordination
- Familiarity with recruiting, staffing, CPA firms, consulting, or professional services
- Experience supporting founders, partners, or senior executives
Required Qualifications
- Fluent English (spoken and written) – must be fully business-proficient
- Based in Colombia, with reliable internet and professional home office setup
- Full availability during U.S. business hours
- Proven experience supporting executives or senior leaders
- Demonstrated excellence in executive-level scheduling
- Strong proficiency in Microsoft 365
- High discretion, judgment, and professionalism
- Exceptionally organized, detail-oriented, and proactive
Preferred Qualifications
- Experience in recruiting, staffing, CPA firms, consulting, or professional services
- Prior support of multiple executives or high-volume calendars
- Exposure to CRM or ATS platforms (e.g., Loxo, Salesforce, Bullhorn, etc.)
- Light marketing or business development support experience
What Success Looks Like in This Role
- Executives trust you completely with their time and priorities
- Meetings are scheduled cleanly, accurately, and with minimal friction
- You anticipate needs rather than wait for instruction
- Communication is clear, polished, and professional
- You operate as a strategic partner, not just an administrator
Why This Role
- Work closely with senior leadership in a growing professional services business
- Fully remote with long-term stability
- High visibility and meaningful responsibility
- Opportunity to expand scope over time based on performance
