Overview
Executive Administrative Assistant Jobs in Syracuse, NY at Nascentia Health
Job Overview
We are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks. This position requires strong organizational skills, effective communication, and the ability to multitask in a fast-paced environment. The Office Administrator will be responsible for supporting office management, vendor relations, and training development initiatives.
Responsibilities
Oversee daily office operations and ensure efficient workflow.
Schedule technician appointments and track their progress throughout the day
Maintain organized filing systems for documents and records.
Assist with clerical duties such as data entry, document preparation, and correspondence.
Support training development by organizing materials and scheduling sessions for staff.
Ensure the office environment is well-maintained and supplies are adequately stocked.
Collaborate with team members to improve office processes and enhance productivity.
Follow up on quotes and receivables
Order supplies, track shipments, and manage deliveries
Answer customer emails and manage inbox communications
Keep things organized and running efficiently in the office
Requirements
Proven experience in office administration or a similar clerical role.
Strong organizational skills with the ability to prioritize tasks effectively.
Proficiency in calendar management and scheduling software.
Excellent communication skills, both written and verbal.
Experience with vendor management is a plus.
Ability to work independently as well as part of a team.
Familiarity with training development processes is advantageous.
High level ofattention to detail and accuracy in work.
Comfortable with basic tech (email, Excel, online ordering, etc.)
Responsible, punctual, and detail-oriented
Bonus: Experience in a customer service or call center environment
Experience in construction industry is a plus.
Fluent in English and Spanish
If you are an enthusiastic professional looking to contribute to a dynamic team environment, we encourage you to apply for the Office Administrator position.
Job Type: Full-time
Pay: $17.99 – $21.00 per hour
Benefits:
Dental insurance
Employee discount
Life insurance
Paid time off
Vision insurance
Work Location: In person
Show more
Title: Executive Administrative Assistant
Company: Nascentia Health
Location: Syracuse, NY
