Overview
Executive Administrative Assistant Jobs in Salt Lake City Metropolitan Area at Intermountain Home Services, LLC
Title: Executive Administrative Assistant
Company: Intermountain Home Services, LLC
Location: Salt Lake City Metropolitan Area
About Us:
Intermountain Home Services is an industry leader in residential and commercial HVAC, Plumbing and Electrical services. At IHS, we’re committed to supporting our communities through exceptional service and innovation. Our leadership team drives strategic decisions with integrity, vision, and a relentless commitment to excellence. We’re looking for an Executive Assistant who thrives in fast-paced environments and has a passion for creating order out of chaos.
Position Summary:
As the Executive Assistant to our C-Suite, you’ll be the right hand to our executive leadership team, helping them stay organized, efficient, and focused on driving the company forward. This is a high-visibility, high-impact role requiring discretion, proactivity, and exceptional communication skills. You’ll manage everything from daily calendars and travel arrangements to board meeting prep and special projects.
What we Need Done:
Manage complex calendars and schedules for the CEO and other senior executives, prioritizing meetings and ensuring seamless coordination.
Organize executive travel, including flights, accommodations, itineraries, and expense reports.
Prepare meeting agendas, presentations, reports, and other executive-level communications.
Serve as the primary point of contact between executives and internal/external stakeholders.
Support board meeting logistics, including scheduling, materials distribution, and minutes.
Handle confidential information with a high degree of professionalism and discretion.
Anticipate executive needs and proactively address them before they arise.
Support cross-functional projects and provide administrative support to executive-led initiatives.
Maintain filing systems and manage contracts, licenses, and key documents.
Who You Are:
Exceptionally organized, resourceful, and detail-oriented.
Able to stay several steps ahead and keep things moving behind the scenes.
Professional and composed under pressure, with excellent judgment.
A clear, confident communicator who understands executive priorities.
Comfortable balancing multiple stakeholders and tasks with discretion and poise.
Who we Need:
5+ years of experience as an Executive Assistant or in a similar senior administrative role, preferably supporting C-level executives.
High proficiency with Microsoft Office Suite and calendar management tools.
Outstanding verbal and written communication skills.
Strong time management skills and ability to work independently.
Bachelor’s degree preferred but not required.
Why you should work with us:
Competitive compensation based on experience.
Company paid health insurance for team members.
Dental, and vision coverage.
Family health plans.
Life insurance coverage to ensure financial security.
401(k) retirement plan with a generous company match.
Paid time off (PTO) to support work-life balance.
Paid holidays to celebrate and spend time with loved ones.
Ongoing career development and growth opportunities.
Supportive work environment that fosters teamwork and collaboration.
Opportunity to work with an industry leader that values customer experience and employee well-being.
Additional Information: If you are passionate about delivering world class customer service and are looking for an opportunity to grow in the Home Services Industry, we want to talk to you!
At IHS, we believe that our team members are the key to our success. Join us and become part of a team that values professionalism, growth, and customer experience.
Intermountain Home Services, LLC is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, parental status, military service, or other non-merit factor.
