Executive Administrative Assistant

Overview

Executive Administrative Assistant Jobs in New York City Metropolitan Area at Publicis Groupe

Title: Executive Administrative Assistant

Company: Publicis Groupe

Location: New York City Metropolitan Area

The ideal candidate will be responsible for many different tasks related to the management of 2 Executives. They will work within a very creatively driven and inspired agency.

Day-to-day activities:

· Provide support to the President & Chief Creative Officer, staying in close communication with each to ensure that you are on top of his or her evolving needs

· Proactively manage complex calendaring and scheduling conflicts both internally and with clients

· Daily correspondence with clients and internal teams

· Manage complex travel arrangements

· Manage and coordinate meetings with internal teams and clients including: scheduling, booking conference rooms, ordering food, set up and clean up

· Schedule and coordinate external client meetings as needed

· Produce accurate and timely expense reports, follow up to make sure submitted expenses are paid in a timely manner

· Respond to phone calls/texts, maintain contact as needed with team when they are out of the office/traveling

· Manage assigned meeting, training and group calendars

· Assist with projects and tasks as needed

· Provide coverage for other assistants when necessary

Qualifications

· Minimum of 5+ years of experience supporting high-level executives in a fast-paced environment supporting multiple individuals

· Exceptional work ethic with a proactive mindset

· A team player, someone who is keen to get involved and knows that there is no task too big or too small to accomplish

· Strong problem-solving skills and the ability to anticipate and resolve issues before they come up

· Ability to multitask and prioritize conflicting demands while staying organized

· Strong interpersonal, verbal and written communication skills

· Professional and calm under pressure

· Ability to thrive in a fast paced and demanding environment – addressing every task with a sense of urgency

· Ability to build a strong relationship with the team and our clients. Highly personably, genuine, and outgoing

· Proficiency with Microsoft Office, Outlook Requirements