Overview
Executive Administrative Assistant Jobs in Austin, Texas Metropolitan Area at Apex Systems
Title: Executive Administrative Assistant
Company: Apex Systems
Location: Austin, Texas Metropolitan Area
Job Type: Full-time
Location: Onsite in Austin, TX
Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support corporate communication, scheduling, and organizational tasks at both internal and external levels, including interactions with our partners and suppliers. This role is essential to ensuring seamless operations and efficiency within our fast-paced industry. Additionally, the Executive Assistant will be responsible for designing and organizing internal processes to enhance operational effectiveness and overseeing corporate communication strategies, including stand presentations at industry events.
Key Responsibilities:
Manage and coordinate executive schedules, meetings, and appointments.
Facilitate corporate communications by drafting, reviewing, and distributing key messages and correspondence.
Organize and oversee internal administrative processes to enhance workflow efficiency.
Design and implement internal processes to improve operational effectiveness.
Oversee and coordinate corporate communication initiatives, including branding and messaging for external events.
Plan, design, and manage corporate stands at industry events, ensuring brand consistency and effective engagement.
Serve as a liaison between executives, internal teams, partners, and suppliers.
Handle travel arrangements, expense reports, and other logistical needs for executives.
Assist in the preparation of reports, presentations, and other corporate documentation.
Ensure confidentiality and discretion in handling sensitive business matters.
Support in managing and optimizing operational processes related to executive functions.
Qualifications & Requirements:
3-5 years proven experience as an Executive Assistant, or in a similar administrative role.
Experience in the transportation or automotive sector is required.
Excellent organizational and time-management skills.
Strong communication and interpersonal abilities.
Ability to work independently and prioritize tasks efficiently.
Proficiency in Microsoft Office Suite and other relevant business tools.
Experience in corporate event planning and communication strategy is a plus.
Experience working in a fast-paced, dynamic industry is a plus.
Must be based in Austin, TX and work onsite
