Overview
Executive Administrative Assistant Jobs in Dallas, TX at Lift Business Resources
Title: Executive Administrative Assistant
Company: Lift Business Resources
Location: Dallas, TX
Lift Business Resources is seeking a highly organized and proactive Executive Administrative Assistant to support executives and business owners. This role involves managing schedules, streamlining communication, and efficiently handling administrative tasks. The assistant will work closely with executives and business owners to support daily operations, manage sensitive information, and ensure that initiatives, goals, and projects are advancing at the designated pace.
*No recruiters or agencies*
‬Benefits:
$23 per hour
Fully remote position
Paid Time Off (PTO)
Health insurance is available to employees who maintain a 30-hour workweek
Responsibilities:
Schedule & Calendar Management: Coordinate and manage an executive’s and/or business owner’s appointments, meetings, conferences, and travel arrangements, optimizing time and priorities
Information Management: Maintain organized files, records, and confidential information. Conduct research, compile data, and prepare reports or presentations. Update and manage CRM systems
Project Coordination: Monitor ongoing projects, track progress, and ensure deadlines are met. Collaborate with team members to gather information and support seamless execution
Relationship Management: Build and maintain positive relationships with key stakeholders, including clients, partners, and employees. Prepare meeting agendas, coordinate meetings, and take minutes as needed
Travel & Logistics Coordination: Arrange travel, including flights, accommodations, and transportation, to ensure smooth business trips for executives and/or business owners. Prepare itineraries and provide necessary travel details
Financial Administration: Assist with financial tasks, including expense tracking, invoice processing, and budget monitoring. Coordinate with the finance department and vendors as needed
Meeting Support: Prepare meeting materials, agendas, and presentations. Attend meetings, take notes, and follow up on action items to ensure effective communication
Task Delegation: Identify tasks that can be assigned to team members or external providers. Coordinate and oversee task completion to ensure accuracy and timeliness
General Administrative Support: Draft and proofread documents, handle correspondence, and assist with other tasks as needed
Requirements:
Proven experience as an Executive Assistant supporting an executive and/or business owner
Experience managing CRM systems
Exceptional organizational and time management skills with the ability to prioritize effectively.
Strong written and verbal communication skills
Proficiency in virtual communication tools, project management software, and other relevant applications
High level of discretion and confidentiality in handling sensitive information
Strong attention to detail and problem-solving abilities
Self-motivated and proactive, with the ability to work independently and meet deadlines
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