Overview
Executive Administrative Assistant Jobs in Plano, TX at Motion Recruitment
Title: Executive Administrative Assistant
Company: Motion Recruitment
Location: Plano, TX
Job Title: Executive Administrative Assistant
Location: 6625 Excellence Way, Plano, TX 75024 (Fully Onsite)
Duration: 12-Month Contract
Type: Contract (W2)
Pay Rate: $25/hr. on W2
Job Summary / Roles & Responsibilities
- We are seeking a highly experienced Executive Administrative Assistant to provide dedicated support to a C-level VP within the Mobile organization.
- This role requires a polished, proactive, and detail-oriented Executive Assistant with direct experience supporting senior executives (VP-level or higher).
- This is a high-visibility position requiring exceptional professionalism, discretion, and bilingual communication skills (Korean & English).
Key Responsibilities:
- Manage complex executive calendars, prioritizing meetings and resolving scheduling conflicts
- Maintain executive itinerary with meticulous attention to detail
- Coordinate domestic and international travel arrangements, accommodations, and logistics
- Own full-cycle travel and expense management, ensuring accuracy and timely processing
- Prepare executive-level presentations, reports, spreadsheets, and correspondence
- Screen communications and determine priority levels for executive notification
- Coordinate executive meetings, VIP visits, and internal leadership sessions
- Plan and execute internal and external events, including logistics and materials preparation
- Maintain confidentiality while handling highly sensitive executive and corporate information
- Provide administrative and operational support including documentation standards, templates, and executive reporting
- Support executive networking efforts and maintain strong professional relationships internally and externally
Required Skills / Must-Have Qualifications
- Bilingual proficiency in Korean and English (speaking, reading, and writing) – Strict requirement
- Minimum 5+ years of Executive Assistant experience supporting VP-level or C-suite executives
- Demonstrated experience providing true executive-level support (not coordinator-level)
- Advanced executive calendar management skills
- Hands-on travel and expense management ownership
- Strong executive-level written and verbal communication skills
- High attention to detail and strong organizational abilities
- Ability to anticipate executive needs with minimal direction
- Experience operating in high-pressure, deadline-driven environments
- Bachelor’s degree required
Preferred Skills
- Experience supporting CEO or C-level leaders
- Experience in large corporate or global organizations
- Event planning and VIP coordination experience
- Strong PowerPoint and executive presentation development skills
- Ability to quickly ramp up and operate seamlessly with minimal onboarding visibility
Education
- Bachelor’s Degree required
- Minimum 5 years of Executive Assistant experience supporting VP-level or higher executives
Additional Information
- Fully onsite role in Plano, TX
- Candidates must be willing to relocate at their own expense (no relocation assistance provided)
- Travel requirement is low (<10%)
- Primary focus is dedicated support to one executive, with occasional support for additional leaders during events
