Overview
Executive Administrative Assistant Jobs in United States at Pacira Pharmaceuticals, Inc.
Job Description
DiSabatino Construction Company, an equal opportunity employer, is seeking a part time project administrative assistant.
RESPONSIBILITIES:
Provide administrative support for Project Managers and Superintendents
Assist Estimators and Project Managers in the Estimating and Bid process
Assist Business Development in the preparation and submittal of all proposals
Provide assistance and back-up for accounting processes and procedures (AP/AR)
Assist in the administration of start-up packages for all jobs
Issue subcontractor releases and vendor purchase orders
Process AWRs
Process owner and subcontract change orders
Process all job costing from beginning to end, including all data entry
Process Subcontractor AP and coordinate related tasks
Assist in Submittal Process
Assist in the Project Superintendent with Field Administration as directed
Coordination of Project communications; Issue general notices, minutes, memos,
Assist in completing fire marshal reviews and permit applications
Maintenance and use of bidding and estimating software
Project closeout processing and follow through from beginning to final archiving
Write and maintain records of RFIs and distribute FYIs etc.
SKILLS:
Proficiency in Microsoft Windows, Word, Excel, and Outlook.
Ability to create and maintain Excel spreadsheets
Possesses excellent communication Skills, both written and verbal
Ability to work with disruptions
Working knowledge of job costing
Working knowledge of Accounting systems and processes
Ability to prioritize work between multiple supervisors
Proficiency in filing and other organizational skills
Core Values:
Customer Service
Personal Development
Business Focus
Policy Adherence
Interpersonal Relationships
Safety
Minimum Qualifications:
2 + Years of experience of administrative support, preferably in a construction setting
Proficient using computers, especially work planning software, Excel, and email
Must pass a pre-employment drug screen and background check
Competitive pay structure based on experience. Part Time
Title: Executive Administrative Assistant
Company: Pacira Pharmaceuticals, Inc.
Location: United States
