Overview
Executive Administrative Assistant Jobs in United States at Sundayy
Title: Executive Administrative Assistant
Company: Sundayy
Location: United States
About The Company
The SBA Group is a leading organization committed to delivering innovative solutions and exceptional services across various industries. With a focus on excellence and integrity, the company has established a strong reputation for fostering a collaborative and dynamic work environment. Our mission is to empower our clients and employees through continuous improvement, strategic growth, and sustainable practices. We value diversity, inclusion, and the pursuit of excellence in all aspects of our operations, making us a preferred employer and trusted partner in our field.
About The Role
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the SBA Group Manager and other senior executives within the organization. This role is vital in ensuring the smooth operation of executive functions, managing complex schedules, coordinating meetings, and handling confidential information with utmost discretion. The Executive Assistant will serve as a key liaison between executives, clients, suppliers, and internal teams, facilitating effective communication and operational efficiency. The ideal candidate will possess excellent multitasking abilities, strong communication skills, and a keen eye for detail, contributing significantly to the success of our leadership team.
Qualifications
- High School diploma or equivalent
- Minimum of 5 years of experience in an administrative support role, preferably supporting senior executives
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time-management skills
- Excellent communication and interpersonal skills
- Ability to handle sensitive and confidential information with discretion
- Experience in event planning and travel coordination
- Knowledge of office management procedures and systems
- Ability to work independently and collaboratively in a team environment
- Attention to detail and problem-solving skills
Responsibilities
- Manage, prioritize, and coordinate schedules for conference calls, meetings, and seminars to avoid conflicts and ensure timely execution
- Plan and organize office events, including logistics, booking meeting rooms, arranging AV facilities, sending invitations, and coordinating catering services
- Prepare and collect audio-visual presentation materials for conferences and meetings
- Summarize reports, white papers, proposals, and other documents as needed
- Assist in preparing office budgets and processing executive expense reports
- Coordinate travel arrangements for overseas trips, including land transfers, hotel bookings, and itinerary planning
- Organize team-building activities, celebrations, and employee communication events to promote a positive work environment
- Handle confidential salary, benefits administration, and personnel movement in collaboration with the HR department
- Ensure all corporate reports and correspondence are properly filed, secure, and confidential
- Perform administrative duties with a high level of responsibility and confidentiality, communicating policies and decisions to relevant staff
- Serve as a liaison between executives and clients, suppliers, and business partners to facilitate effective communication
Benefits
- Competitive salary package
- Health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for professional development and growth
- Flexible work arrangements where applicable
- Supportive and inclusive work environment
Equal Opportunity
The SBA Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
