Overview
Executive Administrative Assistant Jobs in Huntsville, AL at Lockheed Martin
The following are essential duties of the position:
Clerical/Data/Reports
Must be knowledgeable of office practices, administrative procedures, and of contract management policy and procedures. Must be able to interpret rules, regulations, policies and procedures and effectively communicate same to internal and external customers, to identify problems and take corrective actions; to prepare and submit reports; to understand and follow instructions; and to gather specific information from documentation systems.
Format and review contract documents and amendments; assists Center program staff and contract providers with contract issues; disseminates relevant information to contract providers and Center staff; conducts technical reviews of contracts to verify that data meets requirements; maintains and reviews contract file information and reviews and/or verifies contract data included in contract management database; resolves billing problems with contractors; assists with negotiating process for contract renewals
Establish and maintain work unit files and databases
Perform data entry; gather, assemble and format data to create reports and maintain data in current software
Professional Communication
Position requires an advanced level of organizational skills, tact, diplomacy, and planning to accomplish assignments and works under limited supervision with considerable latitude for the use of initiative and independent judgment
Position prepares and maintains confidential materials, correspondence, memos, reports, and complex spreadsheets to be retained in paper or electronic files, working from a draft and/or from transcribed data.
Compose written communication and proofread documents for grammar, spelling, punctuation, and basic formatting
Gather information to draft e-mails, memos, and other documents
Prepare documents, meeting materials, and correspondence
Attend meetings; record, transcribe and distribute meeting minutes
Purchases
Maintain inventory and order/purchase office supplies; arrange for equipment maintenance; process work orders for facilities repairs/needs
Track and monitor budget, gather information and process expenditures for payment, and prepare fiscal reports as needed; may interact with vendors on quotes and invoicing
General
Within the department, greet customers/visitors, provide information and/or refer as appropriate; direct, review, screen and process telephone communications and mail; act on routine requests and/or refer
Must demonstrate appropriate telephone etiquette, positive conflict resolution, and priority/time management.
Marginal public relations functions such as serving on the Public Information group, receiving advertising requests, brochures, distributing state news clips or information, and will be back-up to the PNAC liaison.
Schedule and maintain calendar of appointments and manage department Outlook calendar, meetings and travel itineraries, and schedule conference rooms
Coordinate travel arrangements, make reservations, and process reimbursements
Perform general clerical/administrative support duties to support unit personnel (e.g., filing, copying, faxing, taking minutes of meetings, typing letters and correspondence).
Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures
Must have a valid Texas driver’s license and acceptable driving record, as well as personal automobile liability insurance as required by the state of Texas.
Work Schedule: Mon-Friday (8-5pm)
Salary Range: $22-$26/hourly (DOQ)
Benefits:
Employer-Cost Sharing of Health
Employer-Paid Short-Term Disability Insurance
Loan Forgiveness Program
Pet Insurance
Employee Assistance Program
Employer-Paid Term Life Insurance
Employer-Match Retirement Contributions (Up to 5% of Base Salary)
Optional Dental, Vision, Life and Long-Term Disability Insurance
Wellness Program
13 Paid Holidays per Year
2 Weeks Paid Vacation Leave per Year with Graduating Accrual Rate
2+ Weeks Paid Sick Leave per Year
Education
Required
Bachelors or better in Social Work
Bachelors or better in Psychology
Bachelors or better in Business Administration
Bachelors or better in Education
Bachelors or better in Communication
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: Executive Administrative Assistant
Company: Lockheed Martin
Location: Huntsville, AL
