Overview
Executive Administrative Assistant Jobs in Sunnyvale, CA at Synopsys
Holy Trinity School is accepting resumes for a school secretary. The position requires a friendly and courteous person with excellent communication and organizational skills. The secretary is responsible for managing the front desk and providing administrative support to ensure the efficient operation of the school office. This position seeks a highly motivated, well organized individual to support the administrative functions of the school. In this role, the secretary is a key individual that interacts with all members of the Holy Trinity School Community, faculty, staff, parents, students, and others. The primary responsibilities will be working directly for the principal in managing the daily operations of the school through managing phone calls, filing, photocopying, maintenance of teacher and student records and assisting parents and new families. The secretary will play an important role in the annual registration process. The successful candidate must be able to work in a fast paced environment.
Hours: 7:15am – 3:30pm – Monday through Friday (12-month position- less hours in summer months)
Requirements
A high school diploma or equivalent, additional education or certification in office administration, is a plus.
Previous experience in a receptionist or Administrative Assistant role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Doc, Slides, Sheets) and familiarity with office equipment (e.g., scanners, printers)
Excellent communication and interpersonal skills
Strong organizational skills and attention to detail
Ability to multitask and handle a busy front office environment
Provide other administrative support as required
Professional appearance and demeanor
Strong written and oral communications skill
Highly organized and self motivated
Greet and assist visitors courteously and professionally
Answer phone, take messages, and direct calls to principal, faculty, and staff
Handle inquiries efficiently
Handle copying, filing, and other paperwork for the principal and faculty
Maintain a clean and organized office area
Coordinate and schedule meetings
Support administrative staff with various clerical tasks, including data entry and filing
Assist in preparation of school events and activities
Distribution of keys for check out
Maintain confidentiality of records and information
Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
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Title: Executive Administrative Assistant
Company: Synopsys
Location: Sunnyvale, CA
