Overview
Executive Administrative Assistant Jobs in Plano, TX at MSR Technology Group
Title: Executive Administrative Assistant
Company: MSR Technology Group
Location: Plano, TX
Job title : Executive Administrative Assistant
Location : Plano, TX 75024
Type : 12+ months contract with possibility to extend
Position Summary:
We are seeking a highly organized and professional Executive Administrative Assistant to support a senior technology executive at Plano Texas office. The ideal candidate will be adept at managing complex schedules, coordinating high-level meetings, and providing comprehensive administrative support in a dynamic technology environment.
Key Responsibilities:
1. Calendar Management:
– Maintain and manage the executive’s calendar with precision
– Schedule and coordinate meetings, including 1:1s with team members, stakeholders, and other division leaders
– Ensure the executive is well-prepared for all appointments and meetings
2. Travel Arrangements:
– Plan and book all travel arrangements, including flights, accommodations, and ground transportation
– Prepare detailed itineraries and necessary travel documents
3. Meeting Coordination:
– Arrange and set up meeting rooms for key visitors and important gatherings
– Coordinate audiovisual equipment and catering as needed
– Greet and escort visitors from the lobby to meeting locations
4. Expense Management:
– Prepare and submit expense reports in a timely and accurate manner
– Track and reconcile all business-related expenses
5. Office Presence:
– Maintain a flexible schedule to be present in the office when the executive is on-site (3-5 days per week)
– Provide on-site support and manage in-person interactions and requests
6. Stakeholder Liaison:
– Act as a primary point of contact for internal and external stakeholders
– Manage communication flow and prioritize inquiries directed to the executive
Qualifications:
Bachelor’s degree preferred
5+ years of experience as an executive assistant, preferably in a technology-driven environment
Exceptional organizational skills and attention to detail
Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint
Experience with travel booking systems and expense report software
Excellent written and verbal communication skills
Ability to handle confidential information with discretion
Proactive problem-solving skills and ability to anticipate needs
Flexibility to adapt to changing schedules and priorities
Knowledge of the automotive or technology industry is a plus
Personal Qualities:
High level of professionalism and interpersonal skills
Ability to work independently and make decisions in the executive’s absence
Calm under pressure and capable of managing multiple priorities
Discreet and trustworthy, with a strong sense of confidentiality
