Overview
Executive Administrative Assistant Jobs in Fort Lee, NJ at MindTechHub Inc.
School Summary: TEC Connections Academy Commonwealth Virtual School (TECCA) is a tuition-free virtual public school district that employs over 200 faculty and staff and serves a diverse population of 3,000 students in grades K12 across Massachusetts. TECCA opened for the 201415 school year with approval by the Department of Elementary and Secondary Education. Position and Responsibilities: Working from the office in East Walpole Massachusetts, the Administrative Assistant for the High School will present a positive impression to our students, staff and visitors. This position is responsible for the following tasks: Answer phone calls on a specific High School line and direct appropriately or take messagesFollow up with caretaker phone calls and webmails as appropriateMonitor attendance for all students in the schoolCommunicate via email, Parent Square, webmail & phone to Learning Coaches/Caretakers of students that are not meeting attendance expectationsCommunicate with school counselors & social workers when students are not meeting attendance expectationsLog and record all reported absencesOrganize and track all submitted documentation submitted by caretakers/learning coaches via absence formCalculate student attendance weekly by using Connexus reports and Google SheetsEnter attendance weekly for all students in each assigned schoolEnter excused and unexcused absences daily when applicableSupport attendance auditsCollaboration with Family Engagement Specialists and Student Engagement LiaisonsRespond to all emails, webmail, phone calls etc.
per school policyTrack daily visual checks, including daily update of student enrollment. Communicate concerns to homeroom teachers, administration, and caretakers.Conduct wellness checks and complete applicable follow upMonitor long term absence exemptionsProvide metrics and data surrounding attendance on a weekly basis to the central office & school leadership teamsPrepare & mail written communications, Docusign, etc for students who do not meet attendance requirements.Access approved translation services for all communication as neededHost and log twice weekly after school hours visual check in from students (can be completed from home, hours to be flexed out with administration approval).Assist with the organization and facilitation of positive outreach such as gathering information for the school newsletter. Sending the emails for students of the month (POG) honor roll letters.Schedule caretaker meetings as neededSend SEL follow-up emailsBook SST meetingsSectioning Support for late enrolling students or changes that are made during the school yearRegularly prepare certain school data points for the HS team such as course enrollment counts.Assist in preparing and submitting POs for student events such as prom, graduation student council events)Assist with arranging for art supplies for students in needManage subscriptions, renewalsGather and assist with information for events such as conferences, field trips, off site in person events such as in person PDPrepared and manage certain documentation for the HS admin team such as staff sign in sheets for events or meetings, organize slidesAn additional layer of back up for covering our schools extra F2F homeroomLogging support for the schools extra F2F homeroomOther duties as assigned including but not limited to front desk coverage as needed.Shared Responsibilities: Assist during in-person events.Assist with tasks during MCAS timeframes.Assist with tasks during Enrollment timeframes.Assist during Graduation timeframe.Assist with administrative tasks from all departments including student filing, state reporting projects, enrolling/withdrawal tasks, etc.And other school/district-wide duties as needed.Team Expectations: Works closely with other administrative staff and supports other colleagues as needed.Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with policies and regulations.Ensures that deadlines are met and adapts to changing priorities.Presents a positive and professional image for the District.Requirements: Strong technology skills (especially with Microsoft OS and Microsoft Office programs)Excellent communication skills, both oral and writtenHigh degree of flexibilityDemonstrated ability to work well in fast paced environmentTeam player track recordCitizenship, residency or work visa required
Show more
Title: Executive Administrative Assistant
Company: MindTechHub Inc.
Location: Fort Lee, NJ
