Overview
Executive Administrative Assistant Jobs in Kalamazoo, MI at Parker-Hannifin Corporation
Description:
Summary:
Flatter, Inc. Is looking to hire a highly qualified Jr. Analyst to provide administrative support for the Regional Office, Branch Offices, District Offices, the Protective Security Officer (PSO) Program as well as support to Contracting Officer’s Representatives (CORs), PSO Operations Officer (PSOO), Technical Security Program Manager and other regional requirements. Work will be performed at DHS FPS regional HQ in Manhattan.
Responsibilities:
Provide direct support to the Branch Chief and Special Agents working throughout the region.
Utilize a multitude of investigative and law enforcement systems for data input, review, analysis and retrieval.
Assemble, prepare and package files for shipment to the National Archives and Records Administration (NARA).
Prepare and ship law enforcement supplies, such as speed loaders, flashlights, lock picks and evidence materials.
Assist with subject, victim and witness checks. Assist with reviewing, editing and quality controlling investigative reports, information bulletins, emails and presentations.
Plans and provides analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development.
Key responsibility includes:
Providing recommendations,
Contributing and preparing briefings for business,
Management,
Technology,
Operational initiatives,
Policy formulation,
Professional or strategic goals.
Coordinate and schedule meetings and take meeting minutes as needed.
Compile data, prepare and submit operational reports.
Additional Duties and Responsibilities:
Front Office Support
Prepare, review, edit and compose correspondence, internal and external memorandums, meeting minutes, emails and other communications in support of Front Officer operations.
Provide recommendations and corresponding support documentation for administrative and management process improvements, based on government and industry best practices.
Collect, assemble and provide daily operational data and reports to the Management Team.
Track and execute regional Correspondence Analysis Task Tracker (CATT) system actions.
Provide oversight and guidance for employee performance work plans and evaluations using the Employee Performance Management (EPM) system.
Run reports compile data and conduct analyses of threat, criminal cases and other operational information stored in the Law Enforcement Information Management System (LEIMS).
Maintain confidentiality of information.
District Office Support
Track, compile, report and maintain records for operational requirements:
Prohibited items
Post Visits and Post Inspections
Vehicle Operation Report and related records
LEIMS Incident Reports
Mega-Center Reports
Purchase Card Expenditures
Supplies
Assist with official travel.
Assist with Time & Attendance (WebTA).
Prepare/submit payroll reports, as required.
Track training for Federal Law Enforcement Officers.
Assists with information technology and equipment inventories.
General Office & Security Operations Branch Support
Assist with daily updates of the region’s Post Operational Tracker.
Assist with Facility Security Assessment (FSA) reviews. Keep track of FSAs and prepare the reports for presentation.
Technical Countermeasure (TCM) Program support:
Enter updates in MIST.
Track and provide status of functionality tests.
Track and provide status of TCM inventory.
Coordinate disposal of e-waste.
Receive and Reception functions:
Take calls, record and relay messages.
Greet visitors, verify identification and credentials, and make the required referrals.
Prepare, maintain and distribute phone contact listings.
Receive, process and distribute mail.
Maintain general office files.
Escort visitors, as needed.
Requirements:
Education and experience:
High School Diploma/Technical Training; 3-4 years
Associate’s Degree and 2-3 years’ experience, preferred
Security clearance: must be able to obtain and maintain DHS public trust
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Title: Executive Administrative Assistant
Company: Parker-Hannifin Corporation
Location: Kalamazoo, MI
