Overview
Executive Administrative Assistant Jobs in Dallas, TX at North Texas Division Office
About us
Affiliated Building Maintenance is a small business in Gilbert, AZ. We are professional, customer-centric, collaborative and our goal is to employ and empower quality driven, like minded service professionals. .
Our work environment includes:
Company perks
Regular social events
Growth opportunities
Casual work attire
On-the-job training
Safe work environment
Lively atmosphere
**Job Summary:**
Join our team as a Bi-lingual Administrative Assistant at a dynamic and fast-paced office environment. As an integral part of our team, you will be responsible for providing exceptional administrative support to the office manager, ensuring smooth office operations, and delivering top-notch customer service to our clients/employees/contractors/vendors and more.
**Duties:**
-Serve as the primary point of contact at the front desk, answering incoming calls, receiving emails, packages, and supplies.
– Maintain organized and efficient office systems, including organizing files/documents, collecting and organizing data, spreadsheets, Teams channels and more.
– List and maintain new hire ads on multiple platforms, work candidate leads and schedule interviews with hiring managers.
– Track all sub-contractor COI’s for expiration and enter new sub-contractors and vendors into the system.
– Interview new sub-contractors and provide contracts and information needed to work with us.
– Assist in hiring and orientation processes
– Collaborate with various departments to ensure seamless communication and workflow.
**Experience:**
– Must be able to read, speak, and write, in both English and Spanish.
– Proven experience in administrative support roles with a focus on customer service.
– Familiarity with medical office procedures or real estate administrative tasks is a plus.
– Strong organizational skills with the ability to multitask and prioritize effectively.
– Proficiency in computerized systems and software such as Microsoft Office Suite.
– Experience in office management or related fields is advantageous.
– Excellent communication skills with a customer-centric approach.
– Ability to work independently with minimal supervision while being a team player when needed.
**Qualities We Look For:**
– Professionalism: Demonstrates a professional demeanor in all interactions.
– Detail-Oriented: Pays attention to detail and ensures accuracy in work.
– Teachable: Open to learning new tasks and processes.
– Communication: Strong communication skills both internally and externally.
– Respectful: Shows respect towards colleagues and clients alike.
– Positive Attitude: Embraces challenges positively and adapts to change.
– Team Player: Collaborates effectively with team members to achieve common goals.
– Strong Work Ethic: Motivated by delivering high-quality work consistently.
– Time Management: Efficiently manages time to enhance productivity.
– Integrity: Upholds ethical standards even when unsupervised.
If you are a dedicated Administrative Assistant with a passion for providing exceptional support in a dynamic environment, we welcome your application. Join us in this exciting opportunity to contribute to our team’s success!
Job Type: Full-time
Pay: $21.00 – $23.00 per hour
Benefits:
401(k)
401(k) matching
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Rotating weekends
Experience:
Human resources: 2 years (Required)
Administrative: 5 years (Preferred)
Language:
Do you speak Spanish and English (Required)
Ability to Commute:
Gilbert, AZ 85233 (Required)
Work Location: In person
Title: Executive Administrative Assistant
Company: North Texas Division Office
Location: Dallas, TX
