Overview
Executive Administrative Assistant Jobs in Miami, FL at Southern Glazer’s Wine and Spirits
Budlong is one of the leading MEP engineering firms in SoCal. We’ve been providing engineering excellence for over 65 years and are continuing to grow! We currently have an opportunity for a dynamic Executive Assistant to join our team!
Job Summary:
This role will Support Operations Manager with data coordination, operations related tasks that support the Operations, Engineering and HR team and additional reports as needed. This role will also Support Director of Design and Data Scientist with content development related to new projects and other administrative duties. Support Business Development & Marketing Manager with marketing materials, proposals, and Company events. Support executive assistant as needed with help in the office and on special projects.
Duties and Responsibilities:
Work with project managers on an ongoing basis to complete all project updates on QuickBase
Save contracts in the P folder and attach on QuickBase
Email timecard projection reminders to all staff and follow up with those that have not completed it by the deadline
Complete data entry of all new additions to projects
Take notes in Managers meeting, Mechanical, Electrical, Plumbing, Business Development & Staffing Meetings; follow up with anyone or anything needed and complete any markups to minutes after it has been sent out to staff.
Assist Director of Design with Admin support
Assist Business Development Marketing Manager with formatting, content and graphic design edits, and scheduling Company events
Hosting monthly team building events such as Trivia Night/Happy Hour
Assist SWHR with admin HR, Quarterly Team Building events, as needed
Create and add service proposal templates for each market sector
Required Education and Experience:
High School diploma or equivalent
4+ years Administrative experience to include supporting management
4+ years experience working in Microsoft Office Suite, specifically Excel & Word, with an aptitude to learn graphic design software
Preferred Education and Experience:
Associates or Bachelor’s degree in Business or IT
6+ years Administrative experience to include supporting management
6+ years experience working in Microsoft Office Suite, specifically Excel & Word
Knowledge and experience of graphic design software’s like Canva, Adobe Photoshop etc. is a plus
Travel Requirements:
Some travel may be required
Work Environment/Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Example:
Must be able to remain in a stationary position and constantly operate a computer and other office machines, such as a telephone, copy machine, and office equipment.
This position requires the ability to occasionally move about to access file cabinets and lift files.
Must be able to identify and assess information on computer screens, written reports and documentation and relay to team and/or clients.
Must be able to occasionally move and lift office equipment and materials up to 25 pounds.
May require bending and reaching in areas from floor level to six feet high. Requires pushing and pulling file cabinet drawers.
Requires the ability to distinguish letters or symbols and eye/hand coordination. Work is performed in an office environment behind a desk where the noise level is usually low.
Equal Opportunity Statement for Employment: Budlong provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Budlong expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
Title: Executive Administrative Assistant
Company: Southern Glazer’s Wine and Spirits
Location: Miami, FL
