Overview
Executive Administrative Assistant, Cat Digital Jobs in Peoria, IL at Caterpillar
The Forsyth School of Dental Hygiene seeks an Administrative Assistant to perform a variety of administrative tasks to help support the FSDH faculty on the Worcester campus.
Develops and manages school databases, including data entry and the production of reports.
Assists with classroom technology, oversight, and proctoring.
Prepares and processes tests, surveys, and other forms of school evaluations, including data analysis, using Qualtrics and other programs.
Manages Smartsheet data entry as needed for scheduling
Assists in the technical aspects of preparation, dissemination and analysis of materials under the guidance of faculty and/or Dean (e.g. School newsletters, contracts for Clinical Adjuncts, course, committee and accreditation materials, social media etc.).
Records and prepares typed reports, meeting minutes, memorandums, and correspondence from the school using appropriate writing levels, as needed
Organizes and assists in program events, as needed
Provides support for faculty and adjunct faculty (DHY & Clinic staff as needed)
Assist in the preparation of interim reports and self-studies for accreditation
Assists with faculty scholarly activities, including preparation and submission of grant applications, data collection, extraction, and other responsibilities as needed.
Assist with any IPE activity support i.e. room reservations through ASTRA, parking reservations with Public Safety, any IT event-specific needs (microphones, computer screens, etc.), room set up (especially food/snacks, drinks), break down /clean up
Create and analyze any FSDH survey data (Qualtrics) in a timely manner, with result summaries for review
Additional responsibilities may be assigned by the supervisor.
Requirements:
Required:
Minimum of a Bachelor’s degree
Minimum of 2 years of experience working in an office and/or academic setting
Excellent oral and written communication and organizational skills
Proficiency in Excel, Word, Publisher and PowerPoint.
Proficiency with Zoom and MS Teams preferred.
Ability to identify and solve problems, plan for job functions, and manage time independently
Ability to be attentive to detail
Ability to prioritize and manage multiple tasks simultaneously
Ability to work independently to research, define, and carry out projects
Ability to learn new techniques, troubleshoot problems, and instruct others as needed
Physical Requirements:
Standing, sitting, manual dexterity, ability to move between offices and floors of buildings
Ability to meet deadlines and perform well under pressure
Normal range of vision and hearing (with or without correction)
Ability to lift and/or move up to 35 lbs.
Apply
Please attach a cover letter and a curriculum vitae/resume. Finalist candidate(s) for this position will be subject to reference checks and a pre-employment background check as a condition of employment.
Applicants must be authorized to work for any employer in the U.S. MCPHS is unable to sponsor, or take over sponsorship of an employment Visa. MCPHS is also not an E-Verify institution.
About Us
Established in 1823, Massachusetts College of Pharmacy and Health Sciences (MCPHS) is the oldest institution of higher education in Boston, a city that is home to many of the world’s top universities and healthcare institutions. We are one of the largest and most highly-ranked schools for health and life sciences, and our alumni and faculty continually distinguish themselves in healthcare settings around the globe. MCPHS has more than 7000 students across campuses in Boston’s Longwood Medical and Academic Area (LMA), downtown Worcester, MA and downtown Manchester, NH. Our vision is to empower our Community to create a healthier, more equitable world, which we strive to achieve through our core values of integrity, community, engagement, collaboration, support, and innovation.
MCPHS is an equal opportunity employer dedicated to ensuring equal opportunity for all members of the University community. We aim to recruit, develop, and retain the most skilled faculty and staff. All qualified applicants will be considered for employment.
Compensation: N/A
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Title: Executive Administrative Assistant, Cat Digital
Company: Caterpillar
Location: Peoria, IL
