Overview
Executive Administrative Assistant- Executive Office Jobs in San Juan, PR at Para la Naturaleza
Administrative Officer – Commercial Construction
Job Summary
We are seeking a highly organized and proactive Administrative Officer to support the day-to-day operations of our commercial construction company. This role is vital in keeping our office environment running smoothly by managing administrative tasks, assisting internal teams, and providing professional customer service. The ideal candidate is detail-oriented, adaptable, and experienced in using tools like Google Suite to support a fast-paced, project-driven business.
Key Responsibilities
Oversee front desk operations, including welcoming visitors and handling incoming calls with professionalism.
Provide high-quality customer service by addressing client inquiries and facilitating communication between clients and project teams.
Maintain and organize both digital and physical filing systems to ensure all documentation is current and easily accessible.
Assist with scheduling meetings, coordinating project calendars, and managing internal appointments.
Proofread correspondence, proposals, and construction documentation to ensure accuracy and professionalism.
Support accounting and project administration as needed (e.g., timesheet tracking, invoice filing, document prep).
Collaborate with project managers, estimators, and subcontractors to support administrative needs related to construction projects.
Demonstrate proficiency in Google Suite and other software tools to streamline office workflows and communication.
Qualifications
Proficiency in Google Suite (Docs, Sheets, Calendar, Gmail) is required.
Strong computer skills with the ability to quickly learn industry-specific software.
At least 2 years of administrative or office support experience; construction industry experience is a plus.
Excellent organizational and multitasking abilities, with great attention to detail.
Strong written and verbal communication skills.
Proven ability to provide courteous and effective customer service.
Experience with document management and proofreading.
Familiarity with construction processes, project timelines, or subcontractor coordination is an asset, though not required.
Job Types: Full-time, Part-time
Pay: $18.00 – $30.00 per hour
Expected hours: 24 per week
Schedule:
8 hour shift
Application Question(s):
This is a part-time position. What are you seeking for base salary/hourly?
Experience:
commercial consturction office administration: 1 year (Preferred)
Ability to Commute:
Knoxville, TN 37920 (Required)
Work Location: In person
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Title: Executive Administrative Assistant- Executive Office
Company: Para la Naturaleza
Location: San Juan, PR
