Overview
Executive Administrative Assistant- Must have Big 4 exp Jobs in United States at Trilyon, Inc.
Title: Executive Administrative Assistant- Must have Big 4 exp
Company: Trilyon, Inc.
Location: United States
Key Qualifications
- Provide dedicated administrative support to one or more senior leaders, including ownership of complex and constantly evolving calendars.
- Coordinate with a broad network of external contacts such as consultants, auditors, and business partners.
- Handle large volumes of email correspondence with professionalism, accuracy, and timely follow-up.
- Demonstrate excellent written communication skills, particularly when interacting with executives and external stakeholders.
- Exhibit exceptional organizational skills, strong attention to detail, and a proactive approach to managing responsibilities.
- Successfully balance multiple priorities and deadlines in a dynamic, fast-paced environment.
- Possess extensive experience managing executive calendars and scheduling for senior leadership.
Primary Responsibilities
- Oversee end-to-end calendar management for multiple leaders, ensuring efficient scheduling and alignment with changing business priorities.
- Develop and maintain organized processes for meeting requests, recurring appointments, follow-up tasks, and scheduling workflows.
- Anticipate scheduling challenges and resolve conflicts, overlapping meetings, and last-minute changes with minimal disruption.
- Assist with administrative activities related to SOX compliance, including maintaining documentation, tracking approvals, coordinating sign-offs, and organizing records under the guidance of the Leadership Business Partner (LBP).
- Act as the central contact for scheduling requests, calendar updates, and meeting coordination.
- Leverage AI-powered tools and automation solutions to enhance scheduling efficiency, communication, and day-to-day administrative operations.
Ideal Candidate Profile
- Proven ability to coordinate complex schedules involving multiple executives and stakeholders.
- Comfortable incorporating AI tools into daily administrative workflows to improve productivity and accuracy.
- Adaptable and effective in environments with evolving priorities and changing business needs.
- Highly organized with outstanding attention to detail, excellent follow-through, and the ability to manage confidential information with discretion.
- Confident communicator who interacts professionally with senior leaders and cross-functional partners.
- Self-motivated and capable of working independently after onboarding with minimal supervision.
Preferred Qualifications
- Experience providing administrative support to multiple executives or senior leadership teams simultaneously.
- Familiarity with SOX compliance activities, audit coordination, documentation management, or governance-related processes.
- Previous experience working within rapidly growing, high-growth, or scaling organizations.
