Overview

Executive Administrative Assistant/Office Assistant – Remote | WFH Jobs in Miami, FL at Get.It Recruit – Administrative

Title: Executive Administrative Assistant/Office Assistant – Remote | WFH

Company: Get.It Recruit – Administrative

Location: Miami, FL

About UsWe are a dynamic organization looking for an experienced and highly organized Executive Assistant to join our team. As an Executive Assistant, you’ll play a crucial role in providing top-notch administrative support to our executives, ensuring smooth day-to-day operations.

Responsibilities

**Calendar Management:**

Efficiently manage executive calendars, prioritizing meetings and events based on the executive’s requirements.

**Travel Arrangements:**

Handle all aspects of executive travel, including flight bookings, hotel accommodations, and transportation, aligning with company policies.

**Communication Hub:**

Manage phone calls and emails on behalf of executives, responding to routine inquiries and directing complex issues to the appropriate contacts.

**Document Preparation:**

Create professional-quality reports and presentations using Microsoft Office to support executives in their decision-making process.

**Event Coordination:**

Coordinate meetings and events, from booking rooms to arranging catering, ensuring all necessary materials are readily available.

**Confidentiality Management:**

Safeguard confidential information, exercising discretion and maintaining the highest level of confidentiality.

**Project Support:**

Assist in executive projects by conducting research, gathering data, and collaborating with team members.

**Office Operations:**

Manage office operations, from ordering supplies to coordinating maintenance, ensuring a well-organized and efficient work environment.

Requirements

**Educational Background:**

Bachelor’s degree in business administration or a related field.

**Experience:**

At least 5 years of experience as an executive assistant or in a similar administrative support role.

**Skills:**

Strong organizational and multitasking skills, excellent communication skills, and proficiency in Microsoft Office.

**Adaptability:**

Ability to thrive in a fast-paced, dynamic environment, with a keen eye for detail and accuracy.

**Confidentiality and Professionalism:**

Demonstrated ability to handle sensitive information with discretion, maintaining a professional demeanor.

**Problem-Solving:**

Strong problem-solving skills and creative thinking to tackle challenges effectively.

**Initiative and Independence:**

Proactive and able to work independently, taking the initiative to support the executive team.

**Flexibility:**

Adaptability to changing priorities and requirements.

**Office Knowledge:**

Familiarity with office operations and procedures.

**Executive Experience:**

Previous experience working with senior executives, managing complex schedules, and coordinating travel arrangements.

**Team Player:**

Strong team player with a positive attitude and a willingness to support colleagues.

Work Arrangement

This position offers the flexibility of remote work.

Join us in this exciting opportunity to contribute to our organization’s success and be an integral part of a collaborative team. Apply now to embark on a rewarding career as an Executive Assistant with us!

Employment Type: Full-Time

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