Overview
Executive Administrative Assistant to the President Jobs in Danville, KY at Centre College
Position Details
Position Information
Classification Title
Office and Administrative Specialist Intermediate
Working Title
Academic Affairs Purchasing and Admin Assistant
Hire Types
Staff
Division
Academic Affairs
Department
Academic Affairs / CAO
Unit
Academic Affairs / CAO
Location
Minneapolis College
FLSA
Non-Exempt
Full/Part Time
Full Time
FTE
1.0
Employment Condition
Unlimited
Work Shift
Day Shift
Work Schedule/Hours/Days
Monday – Friday
8:00 a.m. – 4:30 p.m.
Posting Details
Salary Minimum
19.57
Salary Maximum
25.95
Salary Type
Hourly
Bargaining Unit/Plan
206, AFSCME Clerical
Job Description
This position is responsible for coordinating purchasing for the Academic Affairs and Institutional Effectiveness Divisions of Minneapolis College, including materials, supplies, services, and equipment. This position is responsible for assisting in defining the division’s needs through specification development and value analysis. This position is also responsible for ensuring the proper administration of the State of Minnesota, MinnState and the Minneapolis College purchasing policies and procedures for various academic schools and instructors.
Required Qualifications
Math (arithmetic) sufficient to add, subtract, multiply and divide whole numbers, fractions, decimals; calculate percentages; and use simple formulas. Knowledge of the principles and practices of departmental purchasing.
Ability to read and comprehend a variety of materials including Minnesota Statutes, bid responses and MinnState policies. Must possess the ability to communicate to staff, purchasing policies and procedures as needed.
Knowledge of English sufficient to: speak, read, understand, and respond to a variety of written and spoken communications; apply accurate spelling and grammar in written communications; and communicate effectively with internal and external customers.
Skills in customer service sufficient to perform the duties described above with courtesy, respect, and interest in positive problem solving manner. Answer the phone, refer callers, and greet visitors with courtesy and respect. Provide prompt, courteous and accurate information to customers in person, on the phone, and through e-mail and other written correspondence.
Knowledge of current data entry procedures, including filing and storage; typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy; and word processing sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets.
Skill in database management to enter and retrieve data for reports; sort or classify information into existing databases according to established guidelines; and collect, compile, maintain, and present data from multiple databases. Ability to create spreadsheet s, use software applications, such as Microsoft Office, to enter, compile, store, and retrieve data in a variety of reports.
Preferred Qualifications
Other Requirements
Must be in good standing with Minneapolis College.
About
Minneapolis College is one of the largest and most diverse two-year colleges in Minnesota, serving students in credit and noncredit programs. Minneapolis College enrolls 56% students of color. As a comprehensive public community and technical college, Minneapolis College offers 114 credentials in 44 liberal arts and career and technical programs. The College has strong ties to corporate and industry partners that help fund student scholarships, provide state-of-the-art training and equipment, and offer internship and employment opportunities to the College’s graduates.
Minneapolis College is a member of the Minnesota State colleges and universities system. With 26 two-year colleges and seven state universities. Minnesota State is the largest provider of higher education in the state of Minnesota and the fifth largest system of higher education in the country. Minnesota State is committed to ensuring access to an extraordinary education for all Minnesotans; being the partner of choice to meet Minnesota’s workforce and community needs; and delivering to students, employers, communities and taxpayers the highest value, most affordable higher education option.
Benefits Info
The State of Minnesota offers excellent benefits including:
Health insurance
Life insurance
Dental Insurance
Short- and long-term disability
Paid personal and sick leave
Defined benefits and defined contribution 401(a) retirement plans
Tuition waiver for employees and dependents
Optional 457 and 403(b) retirement savings plans
SALARY:
Salary range for the Office and Administrative Specialist Intermediate classification is in accordance with the 2023-2025 American Federation of State, County and Municipal Employees (AFSCME) labor contract. Placement within the salary range for this position is determined on the basis of relevant experience/education and in accordance with the AFSCME agreement.
Posting Detail Information
Posting Number
MC20-455P
Number of Vacancies
1
Re-posting
Yes
Desired Start Date
04/29/2024
Position End Date (if temporary)
Open Date
03/28/2024
Close Date
04/08/2024
Open Until Filled
Special Instructions Summary
INTERNAL CANDIDATES:
Eligible bidders must contact Gabriele Krauss, Minneapolis College HR, at Gabriele [email protected] in writing on or before the job posting closing date of April 8, 2024. A bid will be considered timely if delivered to the appropriate official by the posting end date.
In accordance with Article 12 of the Agreement with AFSCME, Council 5, the following position(s) is vacant and will be filled as soon as possible. Only eligible employees as defined by the provisions of Article 12, Section 6, may submit a bid for the vacancy. Article 12, Section 6, states in part “any employee who has successfully filled a vacancy – via a bid, shall not be entitled to bid on another vacancy for a period of six (6) months following the date upon which the employee exercised the bid.” However, a permanent, non-probationary classified employee who is part-time, unlimited, part-time seasonal or full-time seasonal may bid on a full-time unlimited vacancy at any time. Unclassified and probationary employees are not eligible to bid.
EXTERNAL CANDIDATES:
Other interested individuals should apply online via the website: https://mn.gov/mmb/careers/, Job Posting #75320 on or by the job posting closing date of April 8, 2024. Application materials submitted by any other method cannot be accepted.
Accept Applications
No
Posting Contact
[email protected]
Equal Employment Opportunity Statement
We are an equal opportunity, affirmative action employer, and encourages applications from underrepresented groups. Recognized as a Beyond the Yellow Ribbon (BTYR) employer. A member of the Minnesota State colleges & universities
Title: Executive Administrative Assistant to the President
Company: Centre College
Location: Danville, KY
