Executive Administrative Assistant – US Integrated Marketing Jobs in East Hanover, NJ at Novartis Pharmaceuticals


Executive Administrative Assistant – US Integrated Marketing


About the role

Location: East Hanover, NJ

The Executive Assistant will interact with all levels of management throughout the organization, both domestic and international. Therefore, experience working independently and as an effective and engaged team member, with an ability to succeed in a fast-paced, matrixed organization is extremely important. It is critical that the Executive Assistant have excellent interpersonal skills and the ability to build and maintain professional relationships and partnerships.

Role Responsibilities:

• Acting and in a manner which is representative of the US Integrated Marketing Organization.
• Acting as the first point of contact for all inquiries, meetings and correspondence for the Chief Marketing and Customer Experience Officer, US.
• Influencing others and leveraging informal networks to complete tasks/achieve goals
• Translating complex verbal and written information into well-organized presentations and documents.
• Acting with urgency in a fast-paced environment along with ability to implement changes in a timely fashion.
• Screening and prioritizing communications and opportunities from external and internal sources and vendors.
• Gathering, compiling and reporting on information relevant to the Chief Marketing and Customer Experience Officer, assignment.
• Independently managing multiple tasks and projects with competing priorities and deadlines
• Creating written responses, when possible, on behalf of the Chief Marketing and Customer Experience Officer, US.
• Becoming fully knowledgeable of Company policies and ensuring department’s compliance.
• Handling details of a highly confidential, critical and sensitive nature.
• Managing the Chief Marketing and Customer Experience Officer’s calendar with fit for purpose meetings. Finding, preparing, organizing, documents and other background information in advance of meetings; coordinating meeting logistics as needed (room, food, AV equipment reservations, etc.).
• Coordinating and scheduling sometimes complex domestic and international travel.
• Preparing and submitting expense reports and monitoring approval flows relating to travel and other expenses of the Head, US Pharma Digital Customer Engagement as well as her direct reports.
• Planning and coordinating major onsite and offsite events and meetings within budget, including organizing internal and external global meetings, videos and conference calls.
• Arranging maintenance and repair of equipment as needed.
• Coordination or project management as needed.
• Functioning efficiently and effectively in a fast paced, dynamic work environment.
• The incumbent will be the lead administrative professional for the US Integrated Marketing Organization.

The pay range for this position at commencement of employment is expected to be between $80,000 and $120,000 per year; however, while salary ranges are effective from 1/1/23 through 12/31/23, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or …

Title: Executive Administrative Assistant – US Integrated Marketing

Company: Novartis Pharmaceuticals

Location: East Hanover, NJ



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